Sponsored Programs Manager (Grant And Contract Administrator Iii)(Phoenix)

Grant and Contracting Management:

Oversee all post-award day-to-day budget, financial, operating and reporting activity. Track grant revenue and expenses to meet project deadlines and terms.Prepare required, operational, and special budgets.Provide support and direction for the Finance team and serve as a guiding authority for all grant/contract budgets.Review monthly reporting with appropriate personnel to ensure data integrity and shifting priorities are accounted for.Ensure compliance of Sponsor terms & conditions and University, Federal, and State regulations.Work closely with Sponsor, University, Primary Investigators (PIs), and/or accountants to ensure relevant and appropriate activities are performed timely and accurately.Serve as a resource for PIs, lab personnel, and grant managers to answer questions regarding expenses and reporting.

Budget Management:

Budget responsibilities include managing all funds for research (grant, contract, local, etc.) budgets, preparing monthly & quarterly financial reports, and analyzing established performance objectives and measures. Provide advanced level of support with the preparation and management of departmental operating budgets for research funding sources (grant, contract, local, etc.) based on trend analysis, forecasting, and guiding principles.Consult with Director on departmental shifts and trends associated with clinical/research budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.Advise department staff on financial matters when appropriate.Analyze research expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.Develop and establish procedures for the budget process and daily operations according to policies and procedures established by the university, college, and outside governing agencies.

Department Support:

Coordinate and perform day to day operational and administrative activities in support of research programs.Create and oversee complex record-keeping systems and databases. Analyze complex information related to program administration, and provide the information in reports and documents to PIs.Work cross-functionally with departments, their leaders, and administrators in the college and in the University to move research related objectives forward.Interacts and maintains liaison with PIs, staff, and outside/community agencies in facilitating research program objectives.In collaboration with the Department Administrative Lead, manage administrative issues and financial transactions for research projects, including management of P-Card use and documentation, disbursement vouchers, subject payment initiation, etc.Work with University Finance Department to ensure compliance in financial policies and procedures, and to ensure the financial transactions made were compliant with UA policies and procedures.

Financial Management:

Responsible for all financial management of research departmental accounts.Prepare or coordinate preparation of financial and administrative reports, and analyze and interpret statistics, financial data, and management planning data for predicting resource needs and developing long range plans.Review and analyze the needs of staff, capital equipment/improvements, supplies, and services for research related accounts. Serve as initial contact and manage the process for all research sponsored and non-sponsored projects financial contract needs, including working with University contracting services and department DO's, Deans, Department Heads, and Center Directors to ensure college financial agreements are in compliance and executed in a timely manner.

Additional duties as assigned.

Knowledge, Skills, and Abilities:

Knowledge of accounting principles, practices, principles and procedures. to include uniform guidance. Skill in preparing detailed reports on a timely basis.Strong project management skills.Ability to maintain sensitivity with confidential information.Possess excellent written and verbal communication skills.Ability to multi-task in a fast-paced environment, and in a professional manner.In depth knowledge of and the ability to develop standard operating procedures, compliance forms, and tracking documents.Proficient in Microsoft Suite (Word, Excel, and Outlook).