Specialized Administrative And Program Support

Amentum Quantico , VA 22134

Posted 3 weeks ago

Supporting the Most Exciting and Meaningful Missions in the World

Specialized Administrative and Program Support

Amentum is seeking a Specialized Administrative and Program Support. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks

Responsibilities:

  • Records and file management

  • Employee in- and out-processing

  • Assist in managing DOD, DSS, and local office policies and programs

  • Travel planning Defense Travel System (DTS) - Makes travel arrangements; processes travel expense report forms and checks travel requests, when required.

  • Conference room coordination

  • Office equipment and supply inventory maintenance

  • Government timecard program (DAI) management

  • Receipt and routing of office mail/correspondence

  • Management of task management (CATMS) system

  • Assist in execution of office training program

  • Responsible for inputting and managing data bases as directed. This task includes support to the Quality Assurance Division in the area of consolidating responses from work product reviews.

  • Administrative Support to Database Maintenance: The Contractor shall perform routine support to ISFD data maintenance and records reconciliation, as required.

  • All Hands Meeting and Training Support: The Contractor shall provide administrative support for all hands meetings (managing attendee rosters, correspondence with field elements securing support for logistics requirements, sorting and compiling conference materials, and coordinating/compiling/tracking presentation materials.

  • Contractor will assist the government in the management of Security Information Management System (SIMS) and/or the Security Educational and Training Awareness (SETA) to collect information and maintain data bases.

  • Sensitive Compartmented Information (SCI): The Contractor shall provide administrative support, assisting DCSA with the administrative role for SCI accreditations with Defense Intelligence Agency (DIA). Assist in validating Sensitive Compartmented Information Facility (SCIF) Fix Facility Checklist prior to DIA submittal. Assist in validating DCSA SCIF requests. Assist in managing GSA approved safe inventory and their combinations. Assist in Security inspections and Building Risk Assessments.

  • Operations Security (OPSEC) Program: Contractor shall assist in developing, communicating, and implementing agency OPSEC Program. Contractor shall assist in program reviews by evaluating and assessing the OPSEC program effectiveness (in accordance with (IAW) DCSA Regulation: 25-11) and providing recommendations on their findings.

  • Contractor shall assist the Security Office Government Lead in gathering, coordinating, and documenting identified agency critical information and supporting the Security Office by implementing protective measures to safeguard agency sensitive unclassified information.

  • Contractor shall assist the Security Office in employing training and education measures IAW DCSA Regulation 25-11.

  • Contractor shall support required research and gathered information to assist in identifying critical information, conducting threat analysis, vulnerability analysis, risk assessments and implementing OPSEC countermeasures.

  • This support shall be located in the National Capital Region providing assistance to the DCSA Security Office for all Field Offices throughout the United States.

Job Requirements:

  • Active TS/SCI
  • Personnel shall have a bachelor's degree or equivalent (at a minimum) and two years of experience relating to the requirements. (Substitution of a bachelor's degree is allowable if the personnel have six years of related work experience in addition to the two years of experience required for this category. For the substitution to be allowable, a total of eight years of experience would be required to meet the minimum requirements for this category.)
  • Additionally, all personnel shall have superior oral and written communication skills, as well as a good command of the English language.

Preferred:

  • Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook

  • Familiarity with the Defense Travel System and timekeeping management programs a plus

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

EEO is the Law Poster Supplement


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Specialized Administrative And Program Support

Amentum