Time Warner, Inc. Burbank , CA 91506
What part will you play?
We are currently seeking a Specialist, WFA for the HR Services Workforce Administration department. The Specialist processes transactions for HR programs such as position management, performance reviews and temporary utilization tracking. This individual handles the data input of on-boarding and off-boarding employee data, processes data corrections in Workday and functions as Administrator for the Online Time and Attendance application in WorkBrain as well as creates and distributes organizational charts. This individual will also process documents related to day to day tasks performed by the Workforce Administration team and ensures data quality control and assists internal and external clients, HR business partners with questions and concerns. Specifically, responsibilities will include the following:
Processes Recruitment transactions: works with Contact Center to open recruitment requisitions and ensures positions are posted on job site, ensures candidates are registered for orientation and processes new Hire documents as well as hire/transfer/promotion transactions based on offer letters received from the Talent Acquisition team.
Processes Domestic and International employee transactions using HireXpress and Workday, transactions include: new hires, promotions, transfers, pay adjustments, PSC input etc.
Audit HR systems to ensure correct information has been input and processed, run and distribute monthly reports & Ad/Hoc reports to divisional & HR management as needed and administers position management.
Processes data correction requests from field or as a result of internal audits, work with HR to identify issues and make corrections to employee data, counsel HR when correction may impact other employee data such as vacation accrual, pension, benefits, bonus etc., work with HR Services Management to coordinate with TS Application Services to update information that may not be available through regular systems for updating, communicates with Time Warner Corporate changes made to employee data and notifies HR Services Senior management when systems are not processing data as they should.
Administers WFA portion of the Online Time and Attendance process to provision accounts and make updates and changes to system, assist HR and approvers with questions on how to use tool, maintain employee and approver status by reviewing audit reports on a weekly basis and respond to Remedy tickets within appropriate Service Level Agreements set forth by department.
Maintain Divisions global organization charts and headcount reports on a monthly basis, partners with Senior Management on Departmental & Divisional reorganizations, prepares proposed organization charts & assists with preparing job descriptions, liaises with Compensation Representatives where appropriate and processes approved changes for supported divisions.
As directed by Senior Management, creates & processes Separation/Layoff sheets and liaises with Legal & Employee Relations to get documents approved and agreements created as well as distributes agreements and maintains termination files with signed agreements & exit interview sheets.
Troubleshoot payroll, timecard and check issues with Payroll.
What do we require from you?
College degree or equivalent experience in related field.
Minimum 2 years Human Resources administrative or related experience.
Strong computer skills, including Outlook, Excel, Word, PowerPoint and Visio.
Strong verbal and written communication skills.
Bonus points for:
Human Resources Certification or HR coursework.
Previous experience in an international environment.
Previous studio/entertainment industry experience.
Proficiency with Access &/or database software.
Experience with personnel and payroll data systems (e.g. Workday).