Specialist - Special Events

Position Summary

The Special Events Assistant supports on-site operations and coordinates with the Community Events Specialists to ensure events run smoothly on the day of. Gain hands-on experience in leadership and events experience working Brooklyn Park Special Events such as Celebrate Brooklyn Park Events in the summer: Parade, Community Gathering, Summer Splash, Brooklyn Park Night Out, Farmers Market, Back to School BBQ, Spooktacular. This is a summer seasonal position with opportunity to continue working throughout the year for non-summer events.

Application Deadline: This job posting will be open until filled. If you have interest in this position, it is highly recommended that you apply as soon as possible upon seeing the announcement as the vacancy may close without notice.

Essential Duties and Responsibilities

• Support on-site operations for each special event.

• Uphold standards and regulations for vendors and customers (including food safety, rules and regulations, etc.).

• Communicate respectfully and transparently with event attendees and vendors and resolve any disputes that arise between and among event constituents.

• Set up/take down of Celebrate Brooklyn Parks events including moving barricades, tents, tables, chairs, and other event equipment.

• Assist in generation of weekly social media content and promoting Celebrate Brooklyn Park events through culturally relevant marketing channels.

• Assists in connecting with communities of color, seniors, and families with young children.

• Work with the Recreation Specialist to review, create, and/or update events systems to promote sustainability for events.

• Maintain an inventory of supplies and equipment; distribute supplies and equipment; assist with ordering supplies and equipment for events.

• Ensure a safe and healthy work environment and conduct business in a safe manner.

• Performs other duties as assigned.

Minimum and Desired Qualifications

Education

High school diploma or equivalent.

Experience

Experience in recreational activities, special events, or customer service.

Licenses/Certifications/Training

Current driver's license by the start date

Knowledge, Skills and Abilities

• Excellent communication and public relations skills.

• Ability to work cooperatively with other employees.

• Facilitate recreational programs and activities, creating an environment that is inclusive and supportive to all participants, addressing both individual and community needs.

• Ability to drive and park a truck and trailer.

• Establish and maintain positive working relationships with peers, participants, and the public.

• Communicate effectively, both orally and in writing. Ability to write basic reports and office correspondence.

• Fluent in English; both spoken and written

• Independently solve practical problems and deal with a variety of situations.

• Ability to lift and carry up to 30 lbs.

• Ability to provide a level of customer service that meets or exceeds customer expectation andsatisfaction.

• Ability to relate and work effectively with people from diverse cultural, socioeconomic, racial and ethnic backgrounds.

Desired Qualifications

• 6 months or more experience delivering recreational activities or special events.

• One year of work experience in recreation, event planning, human services, community social work, volunteer management or public health.

• CPR, AED & First aid certification

• One year of marketing experience, including social media platforms in a business setting.

• Previous experience working with people from various cultural, socioeconomic, racial and ethnic backgrounds

• Fluency in Spanish, Hmong, Russian, Somali, Laotian or Vietnamese language(s)

Background Check

The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

About Brooklyn Park

Brooklyn Park is a thriving northwestern suburb of Minneapolis and the sixth largest city in the state with over 86,000 residents and 30,000 jobs. As the 6th fastest growing city in Minnesota, the city has become even more vibrant because of our remarkable racial and cultural diversity. Approximately 60 percent of our residents are people of color, 22 percent are foreign-born, and more than a quarter speak a language other than English at home.

Our Vision, Values and Goals

Additional Information

Anticipated Work Schedule: Anticipated Work Schedule: The Special Events Assistant will work up to 12 hours a week depending on events and must be available to work on the following dates:

• Saturday, June 1
• Saturday, June 22
• Wednesdays, July 10 - October 09
• Friday, July 12
• Friday, July 19
• Friday, August 2
• Saturday, August 3
• Saturday, August 17
• Thursday, August 29
• Thursday, September 13
• Saturday, September 21
• Friday, October 11
• Saturday, October 26
• Saturday, December 7

Anticipated Hiring Wage: $14.42 - 18.54 depending on qualifications

Anticipated Start Date: Mid May 2024 (Start date flexible subject to candidate availability)

Work Environment:

Work is performed in several types of environments including office or meeting setting that may involve extended periods of sitting, standing, and moving about, facilitating a variety of recreational activities during the day, evenings, or weekends in both indoor and outdoor facilities, and traveling to various locations in the Brooklyn Park area.

May need to be able to lift objects weighing up to 30lbs.

We welcome applications from all individuals, including (but not limited to): people of all abilities, persons of color, Veterans, LGBTQ+ and women. If you need these materials in an alternate format or if you have a disability-related need and need assistance with the application process, please contact Human Resources at either 763-493-8016 or via e-mail atHumanResources@brooklynpark.org.