The Senior Payroll Specialist is responsible for independently performing accurate and timely processing of multi-state payment of wages ensuring compliance with federal, state and local laws. Responsibilities include entering and maintaining all weekly payroll-related information using ADP Enterprise V5 and a Time Management System. This position will also be responsible for all aspects of payroll processes, including manual checks, handling garnishments, child support orders, and other mandated forms. Work is performed under the supervision of the Payroll Manager. The Payroll Supervisor will exercises independent judgment in carrying out the details of the work according to applicable regulations, company policies and procedures. The Payroll Supervisor must maintain a high level of confidentiality and integrity to ensure associate confidence and protection of the integrity of payroll operations and information.
Ensure that computing and withholding of deductions associated with net pay are accurate.
Review all payroll information for accuracy and oversee the distribution of associate paychecks in a timely manner.
Review and approve CA payroll for wage, hours of work, premiums and conditions of employment compliance.
Process adjustments, per diems, expenses and the issuance of manual checks as needed or required by State laws.
Process court ordered or tax levied wage garnishments and ensure accounts deductions and limits balance.
Complete wage verifications of employment questionnaires as requested.
Update payroll with disability/3rd party sick pay information to ensure correct year-end W-2s.
Ensure adequate internal and SOX controls are maintained and followed in payroll processing.
Research, gather and provide information regarding internal and external payroll related questions, problems and audit issues.
Respond to associate inquiries regarding taxes, associates deductions, garnishments and tax levies.
Assist with the development of payroll procedures by recommending improvements or changes for greater efficiency.
Stay abreast of US DOL and Wage and Hour Laws that impact the operation of payroll and advise management as needed.
Advise Retail Operations and Management team of state changes to the minimum wage laws.
Generate various reports for department and management as scheduled or requested.
Act as a system wide payroll resource, by resolving problems of a non-routine nature and by communication of payroll procedures to associates and management.
Will have Supervisory responsibilities in the absence of the Payroll Manager.
PC literate (Internet, Excel, Word, Outlook) and working knowledge of ADP Enterprise Payroll system, ADP Reporting and Time Management Systems.
Knowledge of accounting standards and rules related to
payroll regulations and compliance issues.
4 6 year related experience preparing payroll.
Accurate, attentive, detail oriented, with strong analytical skills.
Professional and customer-service oriented with the ability to interface with associates and management.
Able to function in a team environment with demonstrated ability in problem solving.
Professional telephone etiquette with excellent oral and written communication skills required.
Ability to prioritize and organize work load in order to meet daily, weekly and monthly deadlines.
Professional level of confidentiality in handling associate information.
Vitamin Shoppe Industries Inc