Specialist, Payment Services

Job Location:

Corporate Indianapolis

Job Description

PRIMARY PURPOSE:

This position is responsible for the performance of various cash management and payment services functions on behalf of all Simon entities. This may include a combination or specified task related to Payment Services P2P review, invoice manual entry, vendor maintenance, travel related transactions, check cutting, the PCard/Virtual Card transactions, and/or ACH NACHA file processes. This position reports to the Manager, Payment Services and typically interacts with other functional areas of Treasury & Capital Markets, Accounting, Tax, Receivables, Procurement, and Audit. The specialist must have good communication skills, oral and written, with the ability to interact effectively with the aforementioned areas, as well as executive management.

PRINCIPAL RESPONSIBILITIES (Includes a combination or specifically identified duties from the following):

• P2P Process: Complete the assigned audits, returns and cancellations of electronic invoices as well as answer any payment questions that arise for assigned properties in accordance with company policy

• Manual Entry: Review manually coded/approved invoices for proper approval per the corporate spending policy and manually enter the invoices into JDE accurately and timely

• Vendor Maintenance Coordination: Confirm proper documentation is received for all vendors and that each is setup and maintained within JDE per the requests received from other departments/entities and within legal compliance

• Travel Related Transactions: Complete all assigned tasks related to the ordering, auditing, and payment of the company travel card, as well as working directly with the third party provider of the travel card and expense reporting system to resolve any issues

• Payment Processes: Complete the check cutting process as scheduled. Send the company's virtual payment file daily. Write the ACH NACHA file daily and verify totals for automated processing

• PCard/Virtual Card Process: Complete all assigned tasks related to the ordering, auditing, payment and reconciliation of the company PCard/Virtual Card programs, as well as, working directly with the third party provider to resolve any issues

• ACH file load: Assimilate various approved preformatted excel files to upload into a single NACHA file to be sent to the bank daily; vet various errors to assure that file is accepted by bank and integrates properly to JDE

• Ensure job related policies and procedures are followed; take an active approach to monitor for and communicate needed policy updates to management

• Assume a proactive role in protecting company assets at all times

• Monitor duties to assign priority to comply with both external and internal deadlines

• Assist in departmental wide projects, initiatives and reporting requirements

• Concentrate on supplying excellent customer service

MINIMUM JOB REQUIREMENTS:

• Three to five years of demonstrated Payment Services or Treasury Management experience preferred or a bachelor's degree in finance or accounting

• Highly motivated individual with an interest in Treasury Management and Payment Services

• Prior use of P2P, expense reporting, electronic general ledger and banking software and systems given preference

• Demonstrate mature conduct in high pressure and sensitive situations and the ability to multi-task and prioritize accordingly in a fast paced environment while keeping up with time sensitive information

• Strong knowledge, flexibility and demonstrated competence in working with computers, databases, system applications, analytical and word processing software including Microsoft Office Suite as well as superior knowledge and skill using Excel

• Excellent verbal and written communication skills with the ability to bring innovative analyses to the department

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists