Specialist, Lead Document Control

Enterprise Products Company Houston , TX 77020

Posted 2 months ago

Make the most of your talents in a fast-paced environment driven by people who strive for achievement. Enjoy corporate strength, stability, and a rewarding career at a growing industry-leading and diverse operating company with a track record for success. Tap into the professional possibilities of Enterprise Products Company.

The Lead Document Control Specialist reports to the Document Control Supervisor. The Lead Document Control Specialist will Lead / Coordinate a team of Document Controllers. The Lead will work closely with the team of Document Controllers, Design Coordinators, Engineering Records Data Analyst, the Engineering Records Specialist, and the Project Manager, on multiple projects, to coordinate the acquisition and organization of project documentation within the Company's Records Management System. The Lead Document Control Specialist accomplishes this by providing guidelines and company standards to third party engineering contractors on the organizational format of the required information, working closely with the Project Manager to define required records for retention and ensuring all necessary project documentation is collect, filed, and easily searchable. Candidate must have proven experience and skill in interdepartmental communication, expediting workflow, and meeting project deadlines as it relates to engineering documentation and recordkeeping requirements.

Responsibilities include, but are not limited to:

  • Facilitate project document management as necessary to ensure the successful collection and organization of all project-related documentation. Detailed items shall include:

  • Leads/coordinates a team of Document Controllers.

  • Maintain/set up the Document Control System (procedures, processes, templates, applications, etc.)

  • Gate keeper of the Document Control rules and procedures.

  • First line of contact in the case of an escalation of a Document Control related issue.

  • The lead is the technical authority, clarification, arbitration role regarding document control issues.

  • Initiate the project record effort by ensuring the appropriate guidelines are available, understood, and implemented for the project in accordance with Enterprise Document management systems, controls, processes, and procedures.

  • Assist the Document Controllers in the establishment of a list of the required project record items required for each project.

  • Support other team members to balance workload.

  • Manage the ongoing exchange of project-related drawings and documentation.

  • Provide distribution routing of documentation for review, per instructions provided by the Project Manager

  • Finalize the closeout of the project record effort by reviewing the records for completeness, working with the Project Manager to resolve any outstanding items, and signing the Project Records Completion Check List

  • Organize and maintain the storage and archiving of completed project records.

  • Coordinate the availability, reproduction, distribution, and archiving of project documentation.

  • Provide audit support by locating and providing requested documentation to satisfy regulatory requirements.

  • Provide assistance in the accessibility of Project documentation by performing the following functions:

  • Provide guidance to enhance the ability of others to obtain required information through the use of departmentally developed tools and methods.

  • Administrative handling of Project Record Development, including (but not limited to) the following: Receiving records, consulting with Project Manager on required processing, processing received records, ensuring project records are available within the Company's Project Records Repository (including drawings), and providing project drawings to the Engineering Records Specialist.

The successful candidate will meet the following qualifications:

  • A minimum of a high school diploma or G.E.D. equivalent is required.

  • Formal training or equivalent experience in document management software, processes, methods, or systems is required.

  • Proficiency in computer keyboarding is required.

  • Strong computer skills, with specific knowledge of Microsoft Outlook, Excel, Word, and Access are required.

  • Drafting Skills utilizing AutoCAD is preferred.

  • Technical aptitude in the use of reproduction equipment and methods is required.

  • Have exceptional attention to detail with the ability to communicate effectively to project stakeholders and regulatory staff.

  • Experience of working within large project organizations and performing effectively in a multi-disciplinary environment.

  • General knowledge of oil/gas related facilities, construction and operation of pipelines, storage, meter and compressor stations.

  • 7 years relevant work experience in a Project Management / Project Engineering environment is preferred.

  • Proficient level of knowledge of typical content, organization, and format of Engineered Project Documentation

  • Working knowledge of OSHA, DOT, RR Commission, Operational/Safety, etc., mandates which drive the requirements for Engineered Project Documentation, is preferred.

  • Professionalism, attention to detail and proactive customer service mentality are a must.

  • Diplomatic and effective written and verbal communication is required.

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Specialist, Lead Document Control

Enterprise Products Company