Specialist I, Accounts Payable (226 Days)

Responsible for the processing of financial transactions and the management of financial records.

Audit and approve expense reimbursement request and travel advances according to District policy.

Research and clear transactions from the invoice on hold and un-invoice receipt reports by established deadlines.

Utilize excellent customer service skills to research and respond to internal and external accounts payable inquiries in a timely manner.

Accurately process various types of Accounts Payable transactions including date entry of vendor invoices utilizing the Oracle and Laserfiche systems.

Facilitate workshops and on-going training for District staff regarding accounts payable processes and procedures.

Maintain financial information, files and records both manual and electronic (e.g. invoices, payment request, expense report, etc) for the purpose of ensuring the available of documentation and compliance with established policies and regulatory guidelines.

Monitor and reconcile vendor statements and other financial data for the purposes of maintaining accurate account balances and ensuring compliance with established accounting practices.

Review and approve check requisitions on a daily basis according to District policy.

Perform all other task and duties as assigned.

Accredited High School Diploma or equivalent (U.S.A. Equivalency); Associate's degree from an accredited institution in finance, accounting or business administration preferred.

Three years of accounting or accounts payable support activities that include verification and posting of financial data and maintaining financial records on-line within an automated accounting system.

Specific knowledge of generally accepted accounting and bookkeeping practices and integrated computerized systems dealing with accounting and/of bookkeeping, purchasing and receiving activities and processes.

Knowledge of basic math, including calculation using fractions, percents, and /or ratios; understand written procedures, write routine documents and speak clearly and understand complex, multi-step written and oral instructions.

Ability to problem solve to identify issues and create action plans.

Ability to communicate with diverse groups, maintaining confidentiality, meeting deadlines and schedules; setting priorities; and working with detailed information/data.