Specialist, Admissions & Registration

Job Profile Summary

Under limited supervision, the purpose of the job is to collect, review and assess applications, transcripts, and related documents for compliance with eligibility for admission. Employees in this job classification are responsible for managing, expediting and maintaining files, records and other documents, and ensures accurate progression of completed files throughout the admission process. Resolves application processing problems, and coordinates the resolution and/or referral of specific policy-related and procedural problems, processes Petition for Residency documents. Provides quality customer service to students in the performance of their roles. Performs related work as directed.

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Applicants claiming preference are responsible for providing required documentation at the time of submitting application.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

Minimum Education:

• Associate's Degree required.

• An equivalent combination of experience and education may be considered

Minimum Experience/Training:

• Three to five years of relevant experience.

• Experience required is within field or closely related field.

Essential Functions:

• Daily

• 15%: Reviews, verifies, and assesses admissions applications and supporting documents in accordance with established guidelines to follow-up on missing or deficient information.

• Daily

• 25%: Reviews applications and transcripts with respect to current eligibility of applicants, transcripts, and records and evaluations; initiates, codes, reviews and processes applications. Verifies residency classification.

• Daily

• 5%: Creates and maintains manual and computerized records; establishes and maintains logs, filing, and record-keeping systems and ensures that all records are complete, accurate and up-to-date.

• Daily

• 5%: Performs data entry and maintains various computer databases; performs analysis and calculations in the processing of data for recurring internal reports.

• Daily

• 10%: Responds to inquiries and investigates/resolves problems related to transactions handled by the department; provides advice and guidance via the telephone and in person on the application of admissions policies, procedures and documents.

• Daily

• 5%: Serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.

• Daily

• 15%: Composes, prepares or ensures timely responses to a variety of written requests; prepares documents and composes routine correspondence as required. Processes all functions related to the processing and completion of petitions for refund for Central and WHC campuses.

• Daily

• 10%: Provides administrative support to include the expediting and coordinating of incoming and outgoing documentation relative to admissions policy and procedural issues.

• Daily

• 5%: Assists with the supervision of student workers to include training.

• Other

• 5%: Performs related duties as assigned.

Knowledge, Skills and Abilities:

• Strong knowledge, understanding and skills in area of responsibility; including an understanding of concepts and principles of related areas and functions.

• Ability to manage own work to job and performance standards. Ability to participate as an active team member

• Ability to lead a group of employees

• Requires intermediate to advanced knowledge of computer systems, i.e. Microsoft Office Products as well as specialized computer systems

• Ability to interact and effectively communicate with a diverse employee and student population

Minimum Education:

• Associates Degree required.

Minimum Experience/Training:

• Three to five years of relevant experience.

• Experience required is within field or closely related field.

• An equivalent combination of experience and education may be considered.

Essential Functions:

• Daily-15%: Reviews, verifies, and assesses admissions applications and supporting documents in accordance with established guidelines to follow-up on missing or deficient information.

• Daily

• 30%: Reviews applications and transcripts with respect to current eligibility of applicants, transcripts, and records and evaluations; initiates, codes, reviews and processes applications. Verifies residency classification.

• Daily

• 5%: Creates and maintains manual and computerized records; establishes and maintains logs, filing, and record-keeping systems and ensures that all records are complete, accurate and up-to-date.

• Daily

• 5%: Performs data entry and maintains various computer databases; performs analysis and calculations in the processing of data for recurring internal reports.

• Daily

• 10%: Responds to inquiries and investigates/resolves problems related to transactions handled by the department; provides advice and guidance via the telephone and in person on the application of admissions policies, procedures and documents.

• Daily

• 5%: Serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.

• Daily

• 15%: Composes, prepares or ensures timely responses to a variety of written requests; prepares documents and composes routine correspondence as required. Processes all functions related to the processing and completion of petitions for refund for Central and WHC campuses.

• Daily

• 10%: Provides administrative support to include the expediting and coordinating of incoming and outgoing documentation relative to admissions policy and procedural issues.

• Daily

• 5%: Assists with the supervision of student workers to include training.

Knowledge, Skills and Abilities:

• Strong knowledge, understanding and skills in area of responsibility; including an understanding of concepts and principles of related areas and functions.

• Ability to manage own work to job and performance standards. Ability to participate as an active team member

• Ability to lead a group of employees

• Requires intermediate to advanced knowledge of computer systems, i.e. Microsoft Office Products as well as specialized computer systems

• Ability to interact and effectively communicate with a diverse employee and student population

Competencies:

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment.

Teamwork

Cooperates and collaborates with individuals & groups that supports the mission and values of the College.

Works effectively with all individuals and contributes to a positive environment by working with a diverse population of students, faculty, staff and external constituents. Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives.

Flexibility & Adaptability

Adapts approaches as situations in the work environment changes. Supports change based on the environmental needs, emerging technologies, and system upgrades.

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in area of discipline (i.e. HR, Finance, Student Affairs, etc.)

Continuous Improvement & Learning

Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of department, division and the College.

Job Title

Specialist, Admissions & Registration

Position Number

P0067393

Job Status

Full time Regular

Department

Student Onboarding and Enrollment Communications

Location

Weston Center

Pay Grade

713

Salary

$36,800 - $43,240 - Salary commensurate with education and experience.

Work Shift

Work Schedule

Monday

• Friday/Weekends/Varies

Hours Per Week

40

Posting End Date

Open Until Filled

Comments

To be considered for this position, a completed online employment application along with a resume is required.

Designated Essential Personnel

No

FLSA Status

Non-Exempt

Position Classification

Professional Technical Staff (PTS)

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

Diversity and Inclusion are a priority at Broward College

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.