Under general supervision, responsibilities include: Reviews all invoices for appropriate documentation and approval prior to payment. Posts invoices into Oracle. Researches vendor statements, phone calls and discrepancies. Assists with month end closing.
DUTIES AND RESPONSIBILITIES:
Reviews all invoices for appropriate documentation and approval prior to payment.
Posts invoices into Oracle.
Researches vendor statements, phone calls and discrepancies.
Assists with month end closing.
Knowledge of Sarbanes-Oxley act (SOX) as it pertains to compliance with all company policies and procedures
Responsible for SOX controls documentation and requirements within scope of job responsibility
Participate in audit activities and initiatives with both internal and external auditors to facilitate efficient and effective audit processes (ex. SOX, internal, external, general compliance, tax, etc.)
Files invoices and maintains records.
Generates accounts payable checks and checks for accuracy prior to mailing.
Opens and distributes mail at the work location.
Performs general clerical duties, such as copying, scanning, mailing checks, etc.
Prepares payment checks and obtains authorizations.
Participates in Accounts Payable monthly close process.
Batches, codes and prepares and issues invoices and bills according the guidelines.
Reconciles invoices, bills and verifies balances to general ledger.
May update or recommend improvements to internal processes.
Prepares analyses and reconciliations of bill runs to detect fraud.
Develops, directs, plans and evaluates accounts payable policies and procedures
Assists field personnel and invoice approvers with invoice issues and discrepancies
Completion of an associate degree in Accounting/Finance/Accounts Payable or equivalent from a college or technical school may be considered in place of Accounts Payable experience
Completion of an undergraduate degree in Accounting or Finance or equivalent
Minimum of 2-5 years of experience in accounts payable, accounts receivable or general accounting
Experience with large ERP systems, Oracle experience preferred
Proficiency with Microsoft Office Suite
Professionalism and strong interpersonal skills, including the ability to communicate effectively with all levels of Business Management
Team-focused, positive attitude and strong work ethic
Must be detail-oriented and possess strong organizational and managerial skills
Ability to influence and the ability to (directly and indirectly) engage diverse people across multiple, cross-functional disciplines
Excellent teamwork and problem-solving skills
Proficient at accurate data entry
Excellent customer service
Good written and verbal communication skills
10-key by touch
Good with basic math
Ability to work in a team environment as well as independently
Ability to prioritize work
Excellent attendance and punctuality
Good with basic math
Requires specialized depth and/or breadth of expertise.
Interprets internal or external business issues and recommends best practices.
Solves complex problems; takes a broad perspective to identify innovative solutions.
Works independently, with guidance in only the most complex situations.