Specialist, Accounts Payable HCO

TPC Group Houston , TX 77020

Posted 7 months ago

POSITION SUMMARY:

Under general supervision, responsibilities include: Reviews all invoices for appropriate documentation and approval prior to payment. Posts invoices into Oracle. Researches vendor statements, phone calls and discrepancies. Assists with month end closing.

DUTIES AND RESPONSIBILITIES:

  • Reviews all invoices for appropriate documentation and approval prior to payment.

  • Posts invoices into Oracle.

  • Researches vendor statements, phone calls and discrepancies.

  • Assists with month end closing.

  • Knowledge of Sarbanes-Oxley act (SOX) as it pertains to compliance with all company policies and procedures

  • Responsible for SOX controls documentation and requirements within scope of job responsibility

  • Participate in audit activities and initiatives with both internal and external auditors to facilitate efficient and effective audit processes (ex. SOX, internal, external, general compliance, tax, etc.)

  • Files invoices and maintains records.

  • Generates accounts payable checks and checks for accuracy prior to mailing.

  • Opens and distributes mail at the work location.

  • Performs general clerical duties, such as copying, scanning, mailing checks, etc.

  • Prepares payment checks and obtains authorizations.

  • Participates in Accounts Payable monthly close process.

  • Batches, codes and prepares and issues invoices and bills according the guidelines.

  • Reconciles invoices, bills and verifies balances to general ledger.

  • May update or recommend improvements to internal processes.

  • Prepares analyses and reconciliations of bill runs to detect fraud.

  • Develops, directs, plans and evaluates accounts payable policies and procedures

  • Assists field personnel and invoice approvers with invoice issues and discrepancies

REQUIRED QUALIFICATIONS:

  • Completion of an associate degree in Accounting/Finance/Accounts Payable or equivalent from a college or technical school may be considered in place of Accounts Payable experience

  • Completion of an undergraduate degree in Accounting or Finance or equivalent

  • Minimum of 2-5 years of experience in accounts payable, accounts receivable or general accounting

  • Experience with large ERP systems, Oracle experience preferred

  • Proficiency with Microsoft Office Suite

PREFERRED QUALIFICATIONS:

  • Professionalism and strong interpersonal skills, including the ability to communicate effectively with all levels of Business Management

  • Team-focused, positive attitude and strong work ethic

  • Must be detail-oriented and possess strong organizational and managerial skills

  • Ability to influence and the ability to (directly and indirectly) engage diverse people across multiple, cross-functional disciplines

  • Excellent teamwork and problem-solving skills

  • Proficient at accurate data entry

  • Detail-oriented

  • Excellent customer service

  • Good written and verbal communication skills

  • 10-key by touch

  • Good with basic math

  • Ability to work in a team environment as well as independently

  • Ability to prioritize work

  • Excellent attendance and punctuality

  • Good with basic math

  • Requires specialized depth and/or breadth of expertise.

  • Interprets internal or external business issues and recommends best practices.

  • Solves complex problems; takes a broad perspective to identify innovative solutions.

  • Works independently, with guidance in only the most complex situations.

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Specialist, Accounts Payable HCO

TPC Group