Specialist-Accounting

Job Title SPECIALIST-ACCOUNTING Position Status Full Time Classification Title Classified-12 m-Level IV Work Location Main Campus-3600 N. Garfield, Midland, TX Job Summary

Enter & reconcile fixed assets and non-capital inventory items, data entry of accounting transactions, prepare interdepartmental charges, prepare monthly sales tax report, prepare unclaimed property, review W-9's, prepare 1099's, prepare imputed fringe report, and maintain general ledger access and approval maintenance.

Required Qualifications

• Associate Degree or equivalent (60 college credit hours) with at least 6 hours in accounting; or high school diploma (or equivalent) and minimum of two years of experience in accounting, bookkeeping, or banking

• Computer proficiency to include experience creating and maintaining spreadsheets in Excel

• Proficient 10-Key operation and basic data entry skills

• Attention to detail, accuracy, Effective communication and interpersonal skills

• Self-motivated with the ability to multi-task

• Good listening and communication skills

Preferred Qualifications

• Fixed Asset Experience

• Sales Tax experience

• Unclaimed Property experience

• W-9 & 1099 Experience

• Journal Entry Experience

• Non-Profit or Governmental experience

Essential Functions

• Maintain fixed asset inventory system for the college including entering fixed asset additions, disposals and transfers, facilitate annual fixed asset inventory, review inventory submissions and perform fixed asset inventory audits of selected departments

• Reconcile asset additions to accounts payable records to ensure that all additions are included in the fixed asset system

• Enter journal entries, budget adjustments, and other accounting transactions into the accounting system

• Reconcile and prepare monthly sales tax report

• Maintain the imputed fringe report

• Review W-9's for Midland College and the Midland College Foundation

• Prepare, file, and print 1099 annually for Midland College and Midland College Foundation

• Prepare interdepartmental charges for photocopies, media charges, and supplies

• Prepare unclaimed property reports and maintain subsidiary of unclaimed checks

• Reconcile assigned general ledger accounts

• Maintain general ledger account permissions and approval tracks

• Assign copy codes

• Assign long distance codes

• Print Accounts Payable, Student Refund, and Midland College Foundation checks on a backup basis

• Prepare daily cash balance report and review positive pay on a backup basis

• Record Foundation donations and enter invoices on a backup basis

• Other duties as assigned

Physical Demands

• Must be able to remain in a stationary position 50% of the time

• Must be able to sit or stand for long periods of time

• The person in this position needs to move to other locations on campus occasionally

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• The person in this position frequently communicates with others; must be able to exchange accurate information

• Frequently moves equipment or paperwork weighing up to 20 pounds

• Duties indoors and some outdoors

• Office environment

• Ability to work extended hours and attend Midland College or community events

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary $2,661.58 per month Max Salary $2,661.58 per month Pay Statement

Posting Detail Information

Posting Number P01206S2016 Open Date 03/28/2024 Position Available Immediately Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts. Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.