Special Services 12 Month Secretary

Position Type:

Secretarial/Clerical

Date Posted:

6/20/2024

Location:

District (BO)

Date Available:

08/01/2024

Closing Date:

07/12/2024

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General Secretarial Skills:

• Represent office in a courteous professional manner at all times in direct conversation, phone discussions and electronic correspondence.

• Demonstrate accurate keyboard skills and demonstrate proficiency with all facets of current computer software and web-based applications.

• Demonstrate proficiency in use of e-mail and distribute electronic and hard copy correspondence as necessary.

• Prepare and submit reports as required.

• Review and distribute all hard copy and electronic incoming correspondence as necessary.

• Maintain confidentiality and discretion regarding student and staff information.

• Utilize and keep current all hard copy and electronic files.

• Demonstrate professional interpersonal skills in all internal and external communications.

• Demonstrate flexibility and adaptability by substituting in other offices as needed.

Special Services Requirements:

• Maintain and update files for IEP's, evaluations and annual reviews.

• Monitor budget and disbursements, for out-of-district placements, as well as extraordinary services, evaluations and related service sessions.

• Obtaining and processing tuition contracts for out of district students.

• Communicating with out of district schools on a regular basis to maintain accurate records for contracts and tuition payments.

• Process Early Intervention referrals from parents and Essex County Special Child Health Services.

• Collect data and calculate costs for the annual EXAID application.

• Process monthly invoices for extraordinary services and evaluations.

• Process professional development request forms submitted by staff.

• Responsible for audiology requests for Bergen County Special Services.

• Establish and maintain rosters of classified students in both self-contained and inclusion classes.

• Maintain ongoing projection document for special education classes.

• Coordinate summer school programs for classified out of district students.

• Maintain record of agency staff salaries for budgetary purposes.

• Work closely with the business office.

• Other duties as assigned by the Director.

Evaluation of Performance: Performance of this position will be evaluated annually in accordance with the New Jersey Administrative Code and Board of Education policy.

Additional Responsibilities: Performs such other tasks and assumes such other responsibilities as the principal or superintendent may assign or delegate.

Evaluation: Performance in this position will be evaluated annually in accordance with the Board's policy on supervision and evaluation.

Computer Skills: Proficient in computer applications pertinent to support the position.

Physical Demands: The physical demands described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.