Special Projects Coordinator

Position Title Special Projects Coordinator Position Number 991489 Position Status Full-Time Regular Work Hours

Mon-Fri, 8a-5p (potential for hybrid scheduling)

Location Wichita, KS - WSU Main Campus

Description

University Overview

Wichita State University has a long tradition of innovation and entrepreneurship that spurs the economy and serves the needs of the local community. This is the place where anything is possible. Where collaboration and innovative ideas shape the future, and entrepreneurship is in our bones. If you have the creativity, passion and insight to help us build a brighter future for our city, state and world-this is the place where you belong.

Position Specific Responsibilities

We grow, we learn & we do better! The same can be said for what this position will bring about and what the successful candidate will get to do for the department.

Systems enhancement: Become proficient in understanding and utilizing various software in place or available in the market, with a keen interest in investigating how to utilize effectively for dept needs.

Project Management: Knowledgeable with managing multiple projects at various stages with multiple associated teams. This includes implementation of processes or software. Understands the impact of changes and implementations across departments and/or systems, taking into account stakeholders needs.

Business Continuity Planning (BCP): Ability to update and maintain BCP documentation and communicate necessary changes to relevant offices/individuals.

Coordination Skills: Identify enhancements that can improve daily operations or areas of need.

Communication: Excellent communication skills, verbal and written, and ability to generate proposals including options, recommendations and potential impacts.

Collaborative: Work with stakeholders both internal and external to the dept to understand impacts of changes and full needs considering overlap of operations. Maintain strong attention to detail while focusing on how they fit into the larger picture to be addressed.

The ideal candidate is a forward-thinking individual who takes initiative and drives projects to completion while maintaining a collaborative spirit. This person needs a genuine enthusiasm for the collaborative nature of this role and the work needed to achieve goals. This will include the ability to embrace existing technology while learning how it could be enhanced and used more effectively. They should be an independent and analytical thinker with the ability to discover available options, provide recommendations to decision makers, and guide change processes.

If you are interested in contributing to growth and making a difference in the academic realm, this is a great opportunity to consider!

Summary of Responsibilities

Provides practical, hands-on organizational change management support for business processes and technology projects.

Essential Functions

Collaborates with team members and project leads to ensure continuous alignment with timing, approach, project deliverables and business processes.

Analyzes business requirements, process and objectives and provides guidance on change impacts.

Assists with development of training and communication strategies.

Establishes relationships with key internal and external stakeholders to develop key milestones and change initiatives.

Works with project teams to integrate change management activities into the overall project plan.

Commitment

Wichita State University is committed to inclusive excellence. WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.

Requirements

Minimum Education

Bachelor's degree in business, communications, leadership, organizational behavior, psychology or human resources.

Preferred Education Minimum Experience

Two (2) years of change management experience involving the implementation of organizational change initiatives, ideally with process and technology aspects required.

Preferred Experience Knowledge, Skills and Abilities

1.Excellent organizational and prioritizing skills

2.Ability to develop appropriate strategies for change and project implementation

3.Excellent verbal and written communication skills

4.Ability to manage change concurrently in multiple areas/projects

5.Demonstrated ability to work collaboratively to achieve goals

6.Strong attention to detail and dedication to quality work

Licenses, Certificates and Registrations

None

Sponsorship No, due to budget constraints, the University will not sponsor applicants for employment authorization for this position. User Export Compliance No export control requirement. Additional Information Special Instructions

Department Information

Department 101912-Registrar's Office

Salary Information

Pay Information Range beginning $50,000/yr, adjusted based on qualifications Overtime Eligibility No Eligible for Shift Differential? No Benefits Eligible? Yes Benefit Information

Wichita State University and the State of Kansas offer a variety of benefit programs which are designed to enhance employment. Many of these benefits are available immediately and some with a wait period.

• Comprehensive health, dental, vision and supplemental coverage offerings

• Retirement plan with generous employer contributions

• Basic employer-paid life insurance and optional life insurance

• Employee and Dependent Tuition Assistance Program

• Generous time off accruals

• Full time 12-month employees typically accrue 22 vacation days and 12 days of sick leave per year in addition to 9 annual paid holidays designated by the State of Kansas.

• Additional holidays and/or a discretionary day can be granted by the governor each year.

• Part-time employee accruals are on a pro-rated basis.

• Paid Parental Leave

• State Shared Leave Program

• Employee Assistance Program

• Discounts on campus and throughout Wichita through ShockerStart

You can find more information on benefits in the New/Prospective Employee Benefits Guide.

Requisition Details

Requisition Details

Posting Date 05/14/2024 Closing Date Proposed Start Date 07/08/2024

Physical Demands

Physical Requirements

Physical Requirements

Ability to remain in a stationary position.

• Frequent 60-90%

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.

• Frequent 60-90%

Ability to communicate with others and accurately exchange information.

• Frequent 60-90%

Physical Weight Category Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.

Additional Physical Demands

Physical Demands Atypical Physical Job Requirements