Special Projects Coordinator

The Special Projects Coordinator supports the operations of the South Bend-Elkhart Campus. The coordinator provides routine purchasing and reporting support.

The coordinator provides administrative support for the Vice Chancellors, Academic Affairs, Student Affairs, Campus Operations, and Executive Director, Ivy+ CareerLink. The coordinator supports the execution of campus wide events as well as cross-departmental initiatives. The coordinator compiles community opportunities as well as is the point of contact for the community utilizing campus spaces.

MAJOR RESPONSIBILITIES:

Provides routine support for operational departments including:

Processing orders following college procurement policies and procedures,

pulling reports that support day-to-day operations,

supporting travel arrangements for Ivy Tech travel, and

arranging departmental and external meetings and gatherings.

Coordinates external events for campus locations, working with external groups, gathering needs, coordinating with campus departments, and ensuring hospitality needs are met. This position will also connect campus departments with external events for advancement of the Ivy Tech mission.

Supports college wide events such as Commencement, organizing planning sessions, coordinating needs, and supporting the execution of the events.

Compiles and organizes community outreach and sponsorship opportunities. Acts as the point of contact for external organizations and faculty/staff bringing forth opportunities. Coordinates resources needed for Ivy Tech involvement in these opportunities.

Provides support for campus wide initiatives requiring data. This includes gathering and organizing unique data and mining information from existing data bases.

Manage concurrent projects with a minimal amount of supervision.

Participates in major campus events such as, but not limited to, the commencement ceremony.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Compensation: $44,500- $46,000

SUPERVISION RECEIVED: Vice Chancellor, Campus Operations

SUPERVISION GIVEN: Work-study Employees

EDUCATION AND EXPERIENCE:

Associates degree required.

Bachelors degree preferred.

Ability to determine priorities, organize workload, and to follow through to completion.

Experience with MS Office Suite (including Word, Excel, and PowerPoint).

Must have excellent organizational, decision making, problem solving.

Must possess excellent communication skills, good math skills, ability to prioritize tasks, display extreme attention to details, maintain confidentiality, meet deadlines, and display professional behavior.

Must conduct all work activities with an appreciation and respect for diversity of population, views and learning styles.

Official Academic Transcripts required at time of hire sent directly from the issuing institution to the Office of Human Resources.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.