Special Operations Administrative Specialist (Administrative Specialist 1)

Initial Posting Date:

04/24/2024

Application Deadline:

05/05/2024

Agency:

Department of the State Fire Marshal

Salary Range:

$3,476 - $4,752

Position Type:

Employee

Position Title:

Special Operations Administrative Specialist (Administrative Specialist 1)

Job Description:

The Oregon State Fire Marshal in Salem, Oregon, is hiring one (1) full-time, permanent Special Operations Administrative Specialist (Administrative Specialist 1) position.

As the Special Operations Administrative Specialist, you will provide administrative, operational, and program support to area commands and worksites for the Special Operations Unit. You will explain and clarify rules, processes, and procedures to the public and program/agency stakeholders. In this position, you will also provide administrative and logistical support to the Agency Operations Center (AOC) during emergency deployments of fire service resources.

This position is part of the Special Operations Unit, which is responsible for the coordination of the Oregon Fire Mutual Aid System (OFMAS), Incident Management Teams, the Oregon Fire Service Mobilization Plan, mobilization preparedness with Oregon's Fire Defense Board Chiefs, Regional Hazardous Materials Emergency Response Teams (RHMERT), and the AOC. This position provides support to all programs in the unit.

If you enjoy coordinating and collaborating with others, have administrative support experience, and are interested in supporting emergency services, this might be a great opportunity for you! Become a part of our team and help further the Oregon State Fire Marshal's mission to protect people, property, and the environment from fire and hazardous materials.

Click here to view the complete position description.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME).

Minimum Qualifications (these must be described in your resume for full consideration):

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

• An equivalent combination of education and experience.

Special Qualifications (these must be described in your resume for full consideration):

• Requires a valid drivers' license with an acceptable driving record.

Preferred Skills (these must be described in your resume for full consideration):

• Excellent customer service and collaborative skills.

• Experience in organizing committees and facilitating and documenting conversations and decisions.

• Skill in performing a variety of clerical functions at a technical or support level requiring decision-making within established laws, rules, policies and procedures.

• Skill in communicating orally and in writing with a variety of people, answering questions and explaining information or decisions, using specialized terminology.

• Excellent attention to detail.

How to Apply:

• Visit the State of Oregon Job Opportunities webpage to submit your application and required resume. Please ensure the work history and education in your applicant profile is up to date and accurate.

• If you are a current State of Oregon employee, you must apply through your employee Workday account. Please ensure your work history and education in your Workday account is up to date and accurate.

• You must clearly show that you meet the minimum qualifications and preferred skills in your resume to be considered for this position. Please submit your resume in either MS Word or PDF format.

• Failure to attach a resume describing the minimum qualifications and preferred skills will result in disqualification of your application.

• Your application and resume will also be used when completing a pay equity assessment. The pay equity assessment determines your pay rate/salary step, so complete and detailed history of work, education, and other experience is helpful. On your resume, please specify hours per week worked if the position was less than full time.

• As part of the application process, you will receive additional required tasks via Workday after applying. Please ensure these tasks are completed prior to the recruitment's closing date.

Benefits of Joining Our Team:

• Work/life balance.

• Paid vacation, sick leave, 11 holidays and up to 24 hours of personal business leave a year.

• Medical, vision, dental, and life insurance as well as additional optional benefits.

• Retirement programs through the Public Employees Retirement System (PERS) and optional deferred compensation programs through the Oregon Savings Growth Plan.

• Abundant advancement opportunities within the agency and throughout State of Oregon government that carries your seniority and benefits with you.

• Opportunities to expand your technical and professional skills.

• Meaningful work with others who are passionate about public service.

• Make a difference in the lives of Oregonians.

Additional Information:

• This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

• If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act, please email our recruitment team at OSFM.HumanResources@osfm.oregon.gov and reference REQ-155112.

• Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666.

• OSFM does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OSFM is an E-Verify employer.

Helpful Links & Resources:

• Oregon Job Opportunities Webpage

• How to Set Job Alerts

• Workday Applicant FAQ

• What You Need to Know to Get the Job

• Pay Equity Information & Resources

The Oregon State Fire Marshal is an Equal Opportunity, Affirmative Action Employer committed to Workforce Diversity. We strive to create an environment of equity and inclusion to welcome all individuals as we work to accomplish our agency mission of protecting life, property, and natural resources for all people of Oregon.