Special Events Coordinator

Pay Grade-NC10 - Recruitment Range- $40,442 - $42,826

Follow us on Social Media at:

Learn about the NC Aquariums:

 https://www.ncaquariums.com

 www.facebook.com/NCAquariumFF

 www.facebook.com/NCaquariumPKS

 www.facebook.com/NCAquariumRI

Learn about employee perks/benefits:

 https://oshr.nc.gov/state-employee-resources/benefits

Primary Purpose of the Position:

Have you ever wondered what it might be like to work at an Aquarium? The North Carolina Aquariums at Fort Fisher is seeking a dynamic, efficient, and enthusiastic individual to join our team as a Special Events Coordinator.

 This position reports directly to the Aquarium Director and is responsible for coordinating and conducting a year-round schedule of events, both on and off-site, and rentals for the Aquarium facility. These events will promote the Aquarium, increase attendance, and generate revenue. The coordinator will work with all departments within the Aquarium and will be able to interpret Aquarium exhibits to rental clients.

Key Responsibilities:

• Market, promote, schedule, and manage activities including after business hour events

• A/V use, table set-up, staging, and other elements of events will be performed and managed

• Responsible for the collection of fiscal data including rental and event revenue, program participation, and client evaluation

• Inform and recommend a budget for positions, programming, marketing, equipment, and materials, and to reflect Aquarium contributions to DNCR environmental and education initiatives, based on data

Division Information:

The North Carolina Aquarium at Fort Fisher, 20 miles south of Wilmington, NC, in Kure Beach, overlooks the Atlantic Ocean and Cape Fear River. A living collection of more than 4,000 animals in 93,000 square feet of exhibit space attracts and engages more than 500,000 visitors each year.

The Aquarium is surrounded by protected woodland, marsh, and beach. Visitors often plan to stop at sites adjacent to the Aquarium - Fort Fisher State Recreation Area and historic Fort Fisher Civil War Museum. Fort Fisher Aquarium is a unique place to visit and work.

The North Carolina Aquarium's mission is to inspire appreciation and conservation of our aquatic environments. This mission is achieved by attracting, retaining, and developing a world class team of professionals; providing visitors with outstanding exhibits, experiences, and customer service; practicing sustainability, internal customer service, and fiscal responsibility; and working to save and restore aquatic species and habitats.

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina, literally from A to Z. The Arts to the Zoo, and so much else - parks, aquariums, historic sites, archaeology, African American Heritage Commission, science and history museums, the state Symphony, Library and Archives, historic preservation, land and water stewardship, and more.

These places, and the ideas they represent, create a shared identity in North Carolina. They provide common ground. Everyone is welcome.

The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history. We encourage you to apply to become a part of our team.

Check out this amazing video about our Department. In order to qualify for this position, you must meet ALL of the following KSA's listed below:

• Experience in planning and scheduling events with emphasis on working with weddings and corporate rentals, including working with associated vendors.

• Demonstrated supervisory experience.

• Experience in marketing, social media, and customer service.

• Demonstrated experience with sales and budgeting.

• Weekend, evening, and holiday work will be required. Occasional travel is also required for Aquarium meetings.

• Must have a valid NC Driver's License or be able to obtain one within 30 days of employment.

• Must be able to work indoors and outdoors as needed.

• Must have the ability to lift and carry 50 lbs.

Management Preference:

• Experience in sales contract management.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

Bachelor's degree from an appropriately accredited institution and one year of experience related to the area of assignment; or an equivalent combination of training and experience.The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

Please be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted.

Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

Degrees must be received from appropriately accredited institutions.  Transcripts, and degree evaluations may be uploaded with your application.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.

Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.  Please call the human resources office for assistance.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.

Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 - 8 weeks.

It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

CONTACT INFORMATION:

N.C. Department of Natural and Cultural Resources/N.C. Aquariums

Division of Human Resources

Mike Peele
4603 Mail Service Center

Raleigh, NC 27699-4603

Phone:  919-814-6683

 employment@dncr.nc.gov