Special Events Assistant P/T

Position Summary

The purpose of this position is to assist the Special Events team with planning and coordinating the City's special events and festivals. This position will assist with coordinating vendors, contractors, and musicians, work crews, content on event websites, employing industry best practices, utilizing excellent customer service skills, and facilitation of premier park programs. This position requires creativity, organization, teamwork, and initiative.

Essential Job Functions

• Assisting with team with the development, planning, preparation, and execution of citywide special events and festivals.

• Assists in creating activity and entertainment programming for events to include event activities, VIP experiences, volunteer management, ticketing systems, entertainers/entertainment and kid's activities.

• Assisting with the vendor process to include but not limited to event supplies/entertainment, media purchasing -this includes getting vendor quotes, creating contracts, scheduling, and collecting the appropriate paperwork while ensuring on-going communication, vendor payments, and managing those vendors.

• Assists with purchasing, taking inventory, and organizing supplies used for events.

• Assists with materials and signage needed for event production, which may assisting in the creation of signage and working with sign vendor.

• Assists the Special Events team with new ways to enhance revenue and cost recovery for the city's special events.

• Maintain accurate databases and files for events and perform a variety of administrative activities.

• Assist in planning for premier park programming at Joya at Oran Good Park, John F. Burke Nature preserve, and other premier parks as assigned.

• Works in a fast-paced, multi-tasked environment.

• Utilizes exceptional customer service skills while providing a safe environment at events and festivals

Education and Experience

High school or equivalency or relevant experience working with special events and festivals.

• Experience working in a fast-paced, ?exible environment is preferred.

• Experience with ActiveNet software preferred.

Employment is conditional upon successful completion of a criminal background check, drug/alcohol test and a motor vehicle history review.

Knowledge, Skills and Abilities

• Knowledge of basic o?ce and business procedures, city policies, and rules and regulations.

• Ability to work with a variety of people is a fast-paced, ?exible environment.

• Ability to organize and coordinate diverse types of rentals and events, enforce policies and procedures, and make mature judgments.

• Have regular and punctual attendance.

• Willingness to physically participate in the setup and tear down of rentals and events.

• Knowledge of writing and design principles.

• Decisions regarding implementation of policies may be made.

• Evaluates customer satisfaction and utilizes resources to continuously improve customer satisfaction.

• Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations.

• Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.

• This position normally performs the job according to his or her judgment with limited supervisory guidance.