Special Education Secretary III

POSITION TITLE: Secretary III - Special Services

• Compliance Secretary

POSITION LOCATION: Preschool/Administration Building

POSITION REPORTS TO: Director of Special Services

PRIMARY FUNCTION:

Under the direction of the Director of Special Services, the Secretary III will be responsible for performing secretarial and support duties for the Special Services Program and Early Childhood Center including maintaining student records subject to State and Federal regulations, and all Medicaid reimbursement and billing recordkeeping.

MAJOR RESPONSIBILITIES:

• Provide clerical support for the Early Childhood Center and Special Services department.

• Contributing to a positive office climate by maintaining a high level of professionalism

• Administering the web-based Washington Medicaid Reimbursement System Program within Federal guidelines for Medicaid Billing Program.

• District Billing Agent for Medicaid billing

• Responsible for generating and coding purchase orders

• Assisting Special Services Secretary IV as needed

• Coordinating Special Services training

• Inputting student data

• Performing other duties as assigned

QUALIFICATIONS:

Education and Experience

• High School Diploma or equivalent to
• A minimum of 3 years of clerical/secretarial experience demonstrating increasing levels of responsibility.

Knowledge, Skills and Abilities

• Demonstrated ability to handle confidential matters in an ethical manner

• Demonstrated ability to establish effective working relationships and interact successfully with all school district staff, students and parents

• Demonstrated ability to work independently, take initiative, and accept responsibility in a fast paced environment

• Demonstrated ability to problem solve and provide logical solutions in complex situations

• Demonstrated strong interpersonal, oral and written communication skills

• Demonstrated high level of computer proficiency and application of technology

• Demonstrated ability to comprehend and utilize mathematical calculation

• Demonstrated ability to produce and maintain accurate records

• Knowledge of WSIPC, Skyward and FileMaker Pro software system preferred

• Previous experience related to student record documentation preferred

• Knowledge and or experience concerning students with disabilities, rules and regulations which govern educational issues preferred

• Bilingual skills preferred

• Must have Excel spreadsheet skills

• Must be willing to learn IEP online.

REQUIREMENTS:

• Must qualify to work in the proximity of children under the conditions of an WSP/FBI background check and Sexual Misconduct Disclosure

• Must have reliable transportation in order to travel between multiple District sites.

CONDITIONS OF EMPLOYMENT:

Representation: Public School Employees, Ellensburg Chapter

Work Year: 200 Days

• 190 Work Days

• 10 Holidays

Work Day: 5 Hours Per Day, 5 days per week. 7:45a-1:15pm, 30 minutes unpaid lunch

Salary: PSE Salary Schedule

Benefits: Health, Dental and Vision in accordance with the PSE Collective Bargaining Agreement

BENEFITS: Health insurance benefits for employees working 630 hours or more per year include medical, dental, vision, life, and long-term disability plans through the School Employees Benefits Board (SEBB).

School employees | Washington State Health Care Authority

Retirement benefits provided through the WA State Department of Retirement Systems (DRS).

State of Washington: Department of Retirement Systems

190 Day Employees

• Paid leave benefits to include 12 days of sick leave and three personal leave days per CBA agreement.

Acknowledgment

This Job description is intended to provide an overview of the requirements of the position. As such, it is not necessarily all-inclusive, and the job may require other essential and/or nonessential functions, tasks, duties, or responsibilities not listed herein. The District reserves the right to add, modify, or exclude any essential or nonessential requirement at any time with or without notice. Nothing in this job description, nor by the completion of any requirement of the job by the employee, is intended to create a contract of employment of any type.

Applicants interested must follow the application procedures carefully. Consideration will only be given to fully completed application files. Minorities and persons with disabilities are encouraged to apply. Applicants of diverse backgrounds encouraged to apply.

Ellensburg School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator and and Section 504 Coordinator,Rhonda Schmidt, 509-925-8011, Rhonda.Schmidt@esd401.org ; Civil Rights Coordinator, 509-925-8007, Alexis.Haberman@esd401.org 1300 East Third Avenue, Ellensburg, WA 98926.