Special Education PSP

GENERAL INFORMATION

TITLE …………………………………………………. Special Education PSP

LENGTH OF CONTRACT..…………………………… 10 months

REPORTS TO …………………………………………. Assistant Superintendent of Student Services

EVALUATION ……………………………………….... Evaluation Completed by Assistant Superintendent of Student Services

POSITION SUMMARY:

The job of Special Education PSP is done for the purpose(s) of providing a wide variety of complex and confidential secretarial and administrative support; communicating information on behalf of and acting as a liaison for the Special Education Coordinator to/with school and district staff, other school districts, special education cooperative districts, alternative schools, the Illinois State Board of Education, auditors, public agencies, etc.

QUALIFICATION - EXPERIENCE - KNOWLEDGE:

• High School diploma is required and an Associate's Degree is preferred

• A minimum of three years of previous office experience

• Excellent computer abilities with Google Applications and other business-related software products

• Experience working with copiers, fax machines and other office equipment

ESSENTIAL FUNCTIONS:

• Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations

• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, public agencies, other schools, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction

• Compiles data from a wide variety of sources (e.g. IEPs, FACTS forms, calendars, expenditures/budget, Internet research, etc.) for the purpose of preparing reports, filing reports with the Illinois Board of Education, making recommendations, and/or preparing information for assigned administrator

• Coordinates and schedules a wide variety of projects, functions and/or programs components (e.g. meetings, in-service events, etc.) for the purpose of completing activities and/or delivering services in a timely fashion

• Maintains a wide variety of manual and electronic documents, files and records (e.g. student information, student records, employee records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements

• Prepares a wide variety of reports, documents and correspondences of a confidential and non-confidential nature (e.g. letters, memorandums, periodic and ad-hoc reports, operational procedures, manuals, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information

• Processes a wide variety of documents and materials (e.g. IEPs, student data, work orders, requisitions, travel reimbursements, budget information, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements

• Manages student data and creation of student files through Infinite Campus and other database systems to ensure accuracy in reporting and information for student testing accommodations in compliance with IEPs

• Supports all special education staff members for the purpose of providing assistance with their functions and responsibilities

• Supports with the coordination of transportation services for special education students, homeless students and all other special transportation requests for the purpose of supporting students' needs

• Schedules IEP meetings, contacts parents and manages meeting calendar.

• Processes truancy referrals, monitors attendance, behavior referrals and grades.

OTHER FUNCTIONS:

• Procures supplies and materials for the purpose of maintaining availability of required items

• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees

• Represents assigned administrators in his/her absence for the purpose of conveying and/or gathering information required for their functions

• Participates in training for the purpose of providing or receiving information and updating skills as changes occur in district software

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school district

• Supports and serves as a backup to other administrative personnel for the purpose of providing assistance with their functions and responsibilities as needed

SKILLS REQUIRED:

• Ability to demonstrate regular attendance and punctuality

• Ability to perform several tasks concurrently under varying deadlines and adapt to changing work priorities

• Ability to maintain a professional demeanor in all situations and must be able to withhold confidential information appropriately

• Ability to exercise tact, good judgment, and initiative in dealing with colleagues, faculty, and the public

• Ability to communicate with diverse groups

• Ability to operate standard office equipment including using pertinent job related software applications; preparing and maintaining accurate records, and planning and managing projects

• Ability to work well with all levels of internal management and staff as well as community members

• Ability to communicate clearly and concisely, both orally and in writing including clear, polite telephone communication skills and the use of proper grammar and punctuation to write routine reports and correspondence

• Ability to work effectively as part of a team and with frequent interruptions

• Ability to set work priorities and work efficiently under minimum supervision

PHYSICAL REQUIREMENTS:

Employees in this position must have the ability to sit for extended periods of time; enter data into a computer; operate standard office equipment; use a telephone; see and read a computer screen and printed matter with or without vision aids; hear and understand speech at normal levels and on the telephone; speak so that others may understand at normal levels and on the telephone.

WORK ENVIRONMENT:

The usual and customary methods of performing the job's functions require the following physical demands; some lifting, carrying, pushing and/or pulling and significant finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing.

There will be an annual performance evaluation for this position.

FLSA STATUS: Non-Exempt

Community High School District 117 is an Equal Opportunity Employer. It is the policy and practice of District 117 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 117 ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. The District has a policy of active recruitment of qualified minority teachers and non-certificated employees. Any individual needing assistance in making an application for this position should contact the office of the superintendent.