Special Education Administrative Assistant

Connections Academy Carlsbad , NM 88220

Posted 3 months ago

School Summary:

Pecos Connections Academy (PCA) is a tuition-free, virtual public school serving students in grades K-10 throughout New Mexico during the 2018-19 school year. The school will add one high school grade per year, ultimately serving students in grades K12. PCA is authorized by the Carlsbad Municipal School District and governed by an independent Board of Directors. The school is contracted with Connections Academy of New Mexico, LLC, to provide its educational program and other services. Connections Academy, a division of Connections Education, is accredited by AdvancED; PCA is an applicant for accreditation with North Central Association Commission on Accreditation and School Improvement, an accrediting division of AdvancED.

Position Summary:

Working from the office in Carlsbad, NM, the Special Education Administrative Assistant will be responsible for daily administrative tasks of the school such as answering phones and email, receiving visitors, assisting the principal and teachers with administrative tasks, filing and other duties as assigned.

Additional duties will also include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. The Administrative Assistant will also work to gather records from other schools. These records include cumulative folders, PARCC test scores, SAT files, and other enrollment documents.

The Special Education Administrative Assistant will be expected to assist with reporting duties specific to reporting information for the state report card and assist counselors in the tracking of high school cohort data. Other administrative assistant duties related to the business office and maintenance of staff files may be required, depending on the skills of the chosen candidate. This person may also handle a large number of administrative duties in their day-to-day work. They may be called on to handle office duties, take care of transcript requests, maintain schedules, prepare documents, and work with the school leader on a number of issues.

Position Responsibilities:

  • Entering data into the online student information system;

  • Generating reports;

  • Answering the phones;

  • Scheduling appointments;

  • Speak with Parents and Students; and

  • Additional duties as assigned.


  • Proficiency with Microsoft Office tools and web-based applications is essential.

  • Ability to multitask in a fast paced environment.

  • Good interpersonal skills and attention to detail.

  • Excellent communication skills, both oral and written.

  • Customer focused approach.

  • High degree of flexibility.

  • Demonstrated ability to work well in fast paced team environment.

  • Must report to the Wilsonville, Oregon office.

Preferred Qualifications:

  • Experience preparing financial documents

  • Knowledge of state procurement guidelines

  • Experience with Human Resource procedures

  • Experience preparing documents for state audit (records retention)

Company Summary:

At Connections Academy, helping students maximize their potential and meet the highest performance standards through a uniquely individualized learning program is at the core of our mission. Connections Academy was founded in 2001 to deliver high-quality, highly accountable online education to students in grades K-12. Hallmarks of Connections Academy-supported online schools include personalized learning, an award-winning curriculum and Education Management System (EMS), dedicated state-certified teachers, and a supportive school community. Parents of enrolled students consistently share their satisfaction with Connections Academy: 92% "would recommend the schools to other families" and 95% say the curriculum is "high quality." In 2017, Connections Academy-supported public schools serve students in 27 states, while the private online school, International Connections Academy meets the online school needs of students worldwide. Recognized for its outstanding curriculum and leadership, Connections Academy is committed to expanding quality education through technology, and helping students achieve both academic and personal success. Connections Academy is part of the global learning company, Pearson, and its Online & Blended Learning group. For more information, visitwww.ConnectionsAcademy.com.

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10960 Grantchester Way, 3rd Floor

Columbia, MD 21044

Connections Academy is a division of Connections Education LLC, which is accredited by AdvancED.

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Special Education Administrative Assistant

Connections Academy