Special Education Administrative Assistant

California Connections Academy - Kern County Tampa , FL 33602

Posted 11 months ago

Company Summary:

At Connections Academy, helping students maximize their potential and meet the highest performance standards through a uniquely individualized learning program is at the core of our mission. Connections Academy was founded in 2001 to deliver high-quality, highly accountable online education to students in grades K-12. Hallmarks of Connections Academy-supported online schools include personalized learning, an award-winning curriculum and Education Management System (EMS), dedicated state-certified teachers, and a supportive school community. Parents of enrolled students consistently share their satisfaction with Connections Academy: 92% "would recommend the schools to other families" and 95% say the curriculum is "high quality." In 2017, Connections Academy-supported public schools serve students in 27 states, while the private online school, International Connections Academy meets the online school needs of students worldwide. Recognized for its outstanding curriculum and leadership, Connections Academy is committed to expanding quality education through technology, and helping students achieve both academic and personal success. Connections Academy is part of the global learning company, Pearson, and its Online & Blended Learning group. For more information, visit www.ConnectionsAcademy.com.

Position Summary:

Working from the office in Tampa, Florida, the Administrative Assistant - ESE is responsible for daily administrative tasks of the school such as maintaining student data within various student information systems, answering phones and email, records management, scheduling meetings, receiving visitors, and assisting the special education team and principals with administrative tasks and other duties as assigned. The AA-ESE will report to the Manager of Special Education.


  • Entering data into the online student information system;

  • Collecting special education records from prior schools- working with grade level admin assistants to ensure correct upload of sped records (IEPs, 504 plans, LEP plans, Gifted Educational Plans, School evaluations);

  • Creating/Maintaining ESE hard files of Hillsborough County students;

  • Working with the state testing and special education teams to assist with ensuring student accommodations are correct and consistently updated. Assisting with printing out accommodation plans and organizing by test site location. Working with special education team to create Accommodation Test Site Manual for trainings/support.;

  • Answers the main phone line and greets school stakeholders at the office;

  • Coordinating and scheduling IEP and child find meetings;

  • Creating and sending meeting notices;

  • Generating ESE compliance reports;

  • Communicating with both internal and external customers;

  • Assists the leadership and special education teams with a wide variety of daily tasks;

  • Make outbound calls (i.e. ESE meeting reminders, enrollment, state testing);

  • Assists with special education and school-wide mailings; and

  • Additional duties as assigned.


  • Proficiency with Microsoft Office tools and web-based applications is essential

  • Basic understanding of special education

  • Effective organizational and time management skills

  • Work hours: Monday Friday, 8:00am 4:30 pm

  • Ability to multitask in a fast-paced environment

  • Good interpersonal skills and attention to detail

  • Excellent communication skills, both oral and written

  • Customer focused approach

  • High degree of flexibility and adaptability

  • Must report daily to the office in Tampa

  • Willing to undergo pre-employment testing at own expense

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Special Education Administrative Assistant

California Connections Academy - Kern County