Special Districts Manager

Description

This employment opportunity is open to all qualified candidates. It will be open until filled. Early submissions are encouraged.

The City of Oxnard's Public Works Department is seeking a Special Districts Manager to plan, organize, coordinate, supervise, and administer the City's assessment districts, including the Landscape Maintenance Districts, the Community Facilities Districts, bonded districts, and other special finance districts that have been or may be created by the City of Oxnard from time to time. The Special Districts Manager will oversee the work of staff and contractors/consultants, ensures contractor compliance with agreements, prepare and manage budgets, maintain cooperative working relationships with various representative neighborhood councils, HOAs, public agencies, and the public. The incumbent manages contracts and works very closely with the various association boards regarding maintenance, budgets, and other issues. The City currently has 50 special districts with cumulative budgets that total approximately $15 million.

WORK SCHEDULE:

The normal work week is Monday through Thursday 7:30am to 5:30pm and alternating Fridays 8:00am to 5:00pm. Depending on the work assignment staff may be assigned to a shift outside of the standard work hours. In addition, this position may be required to be available to work additional hours in response to after hours neighborhood meetings, committee and City Council meetings, peek in work loads, and changes in department needs.

SUPERVISION RECEIVED/EXERCISED:

The Special Districts Manager receives general direction from the Assistant Public Works Director, while giving direct and indirect supervision to their assigned staff.

THE DEPARTMENT

The Public Works Department consists of over 500 budgeted FTEs and is responsible for the design, construction, renovation and operation of public projects and facilities ranging from seawalls to wastewater treatment plants; sewers; storm drains; water; parks; facilities; and maintenance of streets, sidewalks, streetlights, traffic signals, and street landscapes. The Department's executive team is committed to delivering projects and programs that enhance the quality of life, economic growth, and the environment for all residents. The Public Works Department is comprised of several divisions with an operating and capital budget of $290 million for FY 2023-24.

Essential Functions

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

• Plans, organizes, supervises, and administers the City's assessment districts, including the Landscape Maintenance Districts (LMD), Community Facilities Districts (CFD), Maintenance Assessment Districts (MAD), and Waterway Assessment Districts (WAD); oversees the work of staff, ensures contractor compliance with agreements; prepares and manages budgets; maintains cooperative working relationships with various district representatives.

• Develops and administers maintenance contracts for the various maintenance districts; ensures contract compliance with the terms of the various maintenance and construction agreements; ensures that any agreements comply with the direction provided by City requirements; evaluates the effectiveness of maintenance contracts; ensures the maintenance and non-encroachment on easements and district property.

• Supervises the work of staff; selects, motivates, and evaluates assigned personnel; provides necessary training; initiates disciplinary procedures as is appropriate.

• Participates in the planning process for new development, including the reviews of all tentative projects, formation documents, tract maps, street plans, grading plans, and building permits as necessary to ensure that all requirements have been met and all clearances have been issued.

• Oversees district formations and long-range planning.

• Oversees the process of parcel assessment estimates; ensures assessment estimates are accurate; submits parcel and other information to the county annually for levy assessment.

• Prepares and administers the budgets for each special financing district; develops forecasts; monitors expenditures and accounts for each of the districts; ensures revenue and expenses are charged to the correct district budgets and accounts.

• Assists in managing the capital improvement projects within the districts; manages the review of landscape and other plans as they relate to the various districts to ensure compliance with City standards' oversees the preparation of conditions of approval for the Development Review committee for projects affecting the districts; attends and participates in Development Review Committee meetings.

• Oversees the plan check and inspection process for new landscape construction; meets with developers and architects on landscape design and construction and district formation.

• Attends a variety of public meetings, including Homeowner Associations, Neighborhood Councils, Committee, and City Councils as necessary; maintains all maintenance district records and files, including design standards, codes, reserve studies, and maintenance manuals.

• Manages staff receiving and resoling service complaints regarding the maintenance of landscape, hardscape, concrete paseos, decorative lighting, drainage, and children's play equipment; addresses and responds to difficult and complex customer service questions, inquiries, complaints, and concerns; establishes and maintains a customer service orientation.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

Minimum Qualifications

The following are the minimum qualifications necessary for entry into the classification:

Education:

• A Bachelor's degree in civil engineering, parks and recreation administration, public administration or a closely related field

Experience:

• Six (6) years experience in Special Financing Districts, including at least two (2) years at a supervisory level

License and/or Other Certification Requirement:

• Possession of, or ability to obtain a valid, class "C" California driver license

General Information

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Public Works Department.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA) .

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897- 7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Annette Adams at annette.adams@oxnard.org or (805) 200-5448.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Retirement Contributions:

New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.

Vacation/Annual Accrual Rates:

Leave accrual rates vary between 6.24 - 11.78 hours per pay period based on years of service.

Administrative Leave:

Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.

Deferred Compensation:

The City contributes 1% to a deferred compensation program.

Bilingual Pay:

A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.

Health and Dental:

Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:

Level One

• For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City's monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.

Level Two

• For employees hired on or after January 1, 2023, the City will contribute $1,863.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.

Holidays:

The City observes 12 holidays per year

Life Insurance:

City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.

Tuition Reimbursement:

Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.