Special Assistant To The Vice Chancellor Of Finance & Administration

Careers at SUSLA

Deadline

Full-time: Review of applications begins Tuesday, June 4, 2024 and continues until the position is filled.

POSITION SUMMARY:

The candidate under minimal supervision, is charged with managing and executing a wide range of administrative, operational, and executive support activities for the Vice Chancellor of Finance and Administration. As the principal aide to the Vice Chancellor, this includes coordination of issues involving fiscal and administrative affairs and strategies as well as a full range of operational and logistical duties. The incumbent works concurrently in multiple areas of responsibility, initiatives, and issues while assisting the Vice Chancellor with identifying and meeting often unforeseen requests and deadlines. This position provides coordination between the Vice Chancellor of Finance and Administration and the Chancellor's Office, Executive Team, Chancellors' Cabinet Members, and other internal and external contacts including the Board of Supervisors, state agencies and other higher education institutions. This position coordinates the activities of the Office of the Vice Chancellor of Finance and Administration while maintaining confidentiality and integrity.

Specific duties are:

• Assist the Vice Chancellor in managing strategic relationships between the Office of Finance and Administration, internal and external constituents, including the overall review, consultation, and decision making process desired by the Vice Chancellor and key stakeholders; assures that information and communication is in accord with those processes and with the most effective operating model for the Office, including coordination with the Vice Chancellor's long- range calendars, schedule of agenda for recurring meetings, anticipated retreats and planned speaking engagements

• Prioritizes access to the Vice Chancellor to ensure that appropriate time is allocated for key strategic priorities and key constituencies. Assigns responsibility for issues not requiring the Vice Chancellor's involvement and ensures their completion

• Tracks and follows up on the progress of a wide range of programs, initiatives, and activities for the Vice Chancellor. Assesses progress to goals/priorities and takes appropriate action to influence outcomes. Keeps the Vice Chancellor apprised of status and developments. Highlights important issues and areas of concern, ensuring that various perspectives on issues are presented accurately and objectively. Identifies and develops responses and alternatives for consideration and decision based on a thorough and careful analysis of relevant facts, conditions and circumstances

• Supports and partners in a variety of ways, e.g., establishing priorities and setting agenda, developing ideas, identifying and evaluating alternatives, establishing goals, policies and practices, developing action plans, promoting and driving change, and preparing for various meetings and events. Gathers relevant information. Formulates insights on key issues

• Key responsibility for drafting communications, briefings, major addresses, remarks and presentations

• Works closely and collaboratively with the Chancellor's Office, other senior officers of the University System, Board of Supervisors, government officials and agencies on a wide range of strategic, policy and programmatic areas. In consultation with appropriate executive and senior staff, resolves complex problems and issues concerning stakeholders and day-to-day business operational matters

• Ensures that matters requiring attention are prioritized appropriately and fully developed. Reviews correspondence, reports, and presentations submitted to Vice Chancellor of Finance and Administration; obtains additional information and/or recommends appropriate changes to facilitate future discussions

• Develops, directs and/or coordinates the preparation of special reports and documents, including annual and multi-year plans, strategic goals and objectives, status reports and action plans

• Monitors the Vice Chancellor's email and incoming mail and composes complex correspondence based on research and knowledge of subject matter; prepares reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions

• Organizes meetings (call for agenda items, create agenda, take minutes) organizes other meetings, events and social functions

• Performs other reasonably related duties as assigned

• Focuses on details, organization, and meeting deadlines

• Other duties as assigned

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor's Degree, or the equivalent in experience and training.

• Three to five years of work experience in college, university or similarly complex organization or an equivalent mixture of post-secondary education and relevant work experience.

PREFERED QUALIFICATIONS:

• Master's Degree

• Experience reporting to a senior administrator

COMPENSATION:

$36,000 - $40,000

TYPE: Full-time

APPLICATION PROCEDURE:

The application can be filled out online at the https://www.susla.edu/ApplicationforEmployment

Please attach cover letter, resume, transcript(s), and three references to application.

APPLICATION DEADLINE: Review of applications begins Tuesday, June 4, 2024 and continues until the position is filled..

The application can be filled out online at the https://www.susla.edu/ApplicationforEmployment

Please attach cover letter, resume, transcript(s), and three references to application.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

Criminal background check and reference verification is required.

Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.

Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits use of federal money to support sex discrimination in education programs and provides individuals protection against such practices.

In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Education Amendments of 1972 (Title IX), Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act of 1967 (ADEA), Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as mended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation or ethnic origin, age, disability, military service, covered veteran's status, or genetic information in its administration of education policies, programs, or activities; admission policies; scholarship and loan programs; athletic or other institution-administered programs; or employment.

As part of their commitment to maintaining a community free of discrimination, and in compliance with Title IX's mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons (Reporters, Complainants, Respondents, and third parties within the institution's community) and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination.

In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008 (collectively "ADA"), the Southern University System (System) will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the System's programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the System, should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the natures of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.