The purpose of this position is to support and assist in the management of space planning.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Serves as a primary interface and point of contact with client team for all non-project space related inquires throughout the planning process.
May assist in managing the global furniture portfolio. Answers client's questions/concerns and provides data to back up recommendations.
May identify existing furniture solutions currently in place and develops standard operating procedures for all furniture activity. Maintains knowledge of current and future space needs and understanding of the business direction and changing workplace needs.
Tracks, monitors and oversees all non-project related moves, planning and inventory of furniture and workstations.
May develop and maintain tracking mechanisms for monthly reports. Applies knowledge to forecast space requirements based on verified existing space information, forecasted space supply/demand and growth projections.
Provides metrics around current and future space needs.
Participates in conceptualizing and the development of migration plans.
Coordinates planning for non-project related moves, adds, and/or changes. May deliver budgetary forecasting.
Attends meetings with client representatives and facilitates discussion/programming of space requirements (headcount/growth, allocations, adjacencies, special support needs). Provides metrics, collect, organizes and analyzes data related to client's facility requirements and physical space needs.
Provides metrics, collect, organizes and analyzes data related to client's facility requirements and physical space needs.
Provides solutions and/or recommendations. Educates and enforces policies, standards and procedures.
Reviews, and/or updates CAD drawings and/or related database(s). Documents findings, conclusions and communicates recommendations based on data analysis and supply/demand assessment. Reports to client and service delivery partners upon critical success factors, work environment and delivery efficiency and effectiveness.
Other duties may be assigned.
No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High School diploma or General Education Degree (GED) required. Associate's degree from or equivalent preferred.
Minimum of 4 years of related progressive experience and/or training.
AutoCAD drawing experience is required.
CAFM software experience preferred.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Intermediate experience in Microsoft Office Suite applications including: Word, PowerPoint, Excel, Outlook, etc.
Ability to provide efficient, timely and reliable service to client(s). Ability to present information in an effective way. Ability to respond effectively to sensitive issues.
Ability to collaborate, problem solve and multi-task. Ability to adapt to change when necessary. Familiar with system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health & safety guidelines.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
CB Richard Ellis