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Space and Building Project Manager
Georgetown College is committed to the Jesuit traditions of an integrated education and of productive research in the liberal arts, including fine arts, humanities, languages, sciences, and social sciences. The Georgetown College experience is marked by intellectual vitality, a global outlook, and dedication to service. Georgetown College is actively recruiting a Space and Building Project Manager.
Reporting to the Senior Associate Dean of Finance and Administration, Georgetown College, the incumbent responsibilities are divided between strategic long-range planning and administration, (which includes forecasting requirements, planning response, budgeting operations and improvements) and short-range operations for the multiple facilities and other spaces within Georgetown College. The position is the primary point of contact for all space management and project management activities for the College. It is ultimately the incumbent's responsibility to ensure the School's ability to deliver safe and efficient educational services, research, recruiting, advising, and related academic and business activities. Detailed responsibilities for this position, also includes planning for, and oversight of the physical plant, space management from both a data and operational perspective, security management of relevant spaces (in conjunction with Campus Safety), and move/project coordination.
For facilities (large and technical) shared by multiple users, there is no single department or program responsible for scheduling and operations. This is a fundamental need for the Sciences, in particular, to facilitate the curricular and research programs of science faculty, students and staff. The Space and Building Project Manager will be tasked with identifying issues and directing them to the appropriate contact/offices to ensure timely resolutions. As the College science facilities are occupied by multiple departments, this position fosters communication among faculty, students, and staff and serves as liaison with facilities, housekeeping, public safety and other campus entities.
This position coordinates shipping and receiving of large packages and equipment, including any sensitive materials requiring special handling. This position will ensure that the facilities are prepared, in terms of power requirements, ventilation, drainage, space for delivery of all new equipment. Other Key responsibilities include but are not limited to:
Building Facilities Management - Space
Coordinating all aspects of the Dean's Office Baker Room reservations, technology, and space management.
Overseeing and implements all space management decisions, including assignment of office space and office relocations. Coordinating the space inventory of the departmental units with Georgetown College to ensure efficient use; and, producing space inventory reports.
Providing departments (administrators, chairs, faculty) with information regarding current building maintenance procedures.
Managing contractual and billing arrangements for non-College use of space in College spaces.
Procuring and overseeing installation of signage in compliance with University guidelines.
Managing building/room key access, electronic surveillance, and security incident reporting.
Maintaining relationships with GU Department of Public Safety to ensure that the use of space for all College facilities and events comply with GU directives.
Coordinating compliance with all GU fire prevention and reporting directives and programs.
Managing all deliveries to the science buildings (Regents, Reiss, WGR, BSB), including management of the nitrogen facility and billing.
Receiving training as necessary to executes emergency procedures.
Science Building Management
Managing full operations of GU Main Campus science buildings (Regents, Reiss) to ensure operations are uninterrupted; and, serving as liaison to facilities, SEM, EHS, other on-campus units and off-campus vendors to facilitate maintenance or other work activities.
Coordinating with the Regents Stockroom Manager for relevant deliveries.
Fostering communication among faculty, students, and staff and serves as liaison with facilities, housekeeping, public safety and other campus entities as the Regents and Reiss facilities are occupied by multiple departments.
Building Facilities Planning and Budget
Administering all College related project initiation requests (GPIs).
Coordinating with all College departments and appropriate GU departments to determine annual building facilities requirements generated by academic programs, staff and faculty administration.
Budgeting for central science building operations (gases, etc.); determining the most efficient and cost effective process for these operations.
Establishing near-term and long-range schedule and budget for space projects within the College's domain including continuing replacement and refurbishment Dean's Office furniture, carpets, signage, lighting, and wall finishes.
Collaborating with supervisor to prepare annual budget request for submission to the College Finance Office.
Bachelor's degree required
Two (2) years of space project management and/or administrative coordination experience, preferably in an academic setting.
Proficiency in Microsoft Office suite, with a mastery of excel (pivot tables, vlookups, macros).
Experience and/or familiarity with managing large volumes of data and database queries is required.
Attention to detail and the ability to multi-task and prioritize.
Professional and service-oriented demeanor.
Working knowledge of science equipment, training, and safety protocols preferred.
With your application, please upload a resume and cover letter (preferably in a single PDF.
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Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.