State Of Virginia Charlottesville , VA 22901
Posted 5 days ago
University of Virginia Finance seeks applicants for Sourcing Specialists/ Sr. Sourcing Specialists reporting to the Procurement Category Managers for Information Technology and Scientific Discovery, Services and Athletics, and Facilities Maintenance, Repairs, and Operations . Sourcing Specialists/Sr. Sourcing Specialists work as part of the University's central Procurement team
Ideal candidates:
Have previous experience with procurement, operations, and/or negotiating and execution of contracts, preferably in a university or academic setting
Demonstrate an ability to recognize and weigh business risks, think strategically, communicate effectively with high-profile stakeholders, and advance practical solutions that satisfy a range of sophisticated business needs.
Possess a willingness and ability to support a diverse and inclusive work environment.
These positions require both independent initiative as well as an ability to fully engage in team collaboration for both administrative duties and overall process improvement activities. Work is primarily independent, and goals are set in coordination with supervisors.
These positions are currently eligible for teleworking, with the understanding that there is a strong preference for candidates who would be able to work in a truly hybrid manner (i.e., both in-person and remote). Candidates for the Facilities Maintenance, Repairs, and Operations Category may require more in-person time.
Responsibilities :
Procurement Administration (60%)
Sourcing Specialists -
Performs cradle-to-grave functions for the procurement of goods and services with firms, while complying with State procurement laws and University policies and procedures. Proactively collaborates with internal and external stakeholders to determine best-value sourcing solutions that achieve cost savings and supplier diversity (namely small-, woman-, and minority-owned businesses) for the University. Assists University departments with procurement questions, contract administration, and resolution of vendor service complaints. Reviews and redlines proposed contract terms for review, and processes agreements consistent with University-preferred and required terms. Collaborates with multi-disciplinary teams as needed to ensure full compliance with University standards. Administers University contracts, analyzes purchasing trends, and meets individual and departmental goals. Places a high priority on customer service and balances needs for due diligence and quality of work with timely responses and problem-solving abilities. to claims, disputes, and requests for information.
Sr. Sourcing Specialists
Acts as a main point of contact for Researchers and Academic senior leaders to help develop and assess business plans for the procurement of sophisticated goods and services. Executes a moderate workload of transactional, quick-turn procurement actions of varying dollar values, while simultaneously leading high dollar value complex sourcing events for long-term business arrangements. Performs comprehensive market research to develop viable sourcing options to meet University requirements.
Continuous Improvement (30%)
Sourcing Specialists -
Proactively engages stakeholders to anticipate business needs, problem-solve, and develop business solutions for procurements. Works to streamline University buying practices and develops tools and processes that improve day-to-day operations and efficiency across PSDS and the University. Uses University business intelligence data to analyze the performance of business categories to optimize overall procurement strategies. Serves as a liaison with key internal stakeholders for review and implementation of systems enhancements and for relevant reporting and market research initiatives. Documents PSDS procurement processes using standard work, including the development of template documents and formatting for use throughout the PSDS organization. Develops and presents data-driven reports to University departments and PSDS leadership in efforts to increase cost benefits, supplier performance, or overall service provided by PSDS. Introduces tools and solutions to improve the tracking and management of procurement actions, contracts, and processes and proposes effective business solutions.
Sr. Sourcing Specialists
Routinely discusses business trends, barriers to entry, and growth opportunities for suppliers with internal and external stakeholders, and proposes effective business solutions. Works to streamline University buying practices and develop innovative sourcing strategies. Supports the training and development of Sourcing Specialists in collaboration with the Category Manager. Plays an active role with cross-departmental teams, participating in strategic initiatives and proposing innovative solutions to problems of medium to high complexity.
Project Management/Special Projects as Assigned (10%)
Sourcing Specialists -
Assumes other duties and special projects as assigned by Category Manager. Completes or initiates all work assigned by the Category Manager in a timely fashion and of high quality to the Category Manager's satisfaction.
Sr. Sourcing Specialists
Qualifications:
Relevant experience (at least two years for Sourcing Specialists and at least four years for Sr. Sourcing Specialists) is required. Relevant experience applies to the core functions of the job, including Purchasing, Procurement, Contracting, Supply Chain, Strategic Sourcing, and Category Management.
Sourcing Specialists -
Required:
Proven critical thinking, problem-solving, and communication (written and verbal)
Strong analytical skills and experience developing and reporting on metrics and quantifiable savings
Ability to build relationships, develop internal and external partnerships, and influence change
Strong working knowledge of procurement concepts, methods, procedures, and general approaches (especially in a university or academic setting)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Preferred:
Existing knowledge of executing, managing, and negotiating the procurement of goods and services or supporting procurement requirements (especially in the categories of information technology, scientific discovery, services athletics, or facilities maintenance, repairs, and operations)
Experience with contract administration
Proven track record of achieving cost savings, implementing supplier diversity best practices, and streamlining procurement process while maximizing competition
Added:
Knowledge of Lean methodology and other continuous improvement processes
Knowledge of Salesforce, Workday, DocuSign, and procure-to-pay systems
Understanding of various finance functions, such as accounts payable (especially as they relate to procurement activities)
Knowledge of federal and Virginia procurement legislation
Sr. Sourcing Specialists
Required:
Comprehensive experience executing procurements in one of the specific categories (Information Technology and Scientific Discovery, Services and Athletics, or Facilities Maintenance, Repair, and Operations) is required
Comprehensive experience developing and managing requests for proposals (RFP), requests for quotes (RFQ), statements of work (SOW), sole source and emergency procurements, non-disclosure agreements (NDA), material transfer agreements (MTA), conflicts of interest (COI), and other strategic sourcing initiatives is required
Proven ability to lead complex sourcing events with industry partners and internal source evaluation committees to select best value firms to meet procurement requirements is required
Strong working knowledge of different contract types and contract methods, including cooperative contracts, used to purchase supplies and services is required
Demonstrated experience with managing or leading procurement supplier diversity efforts in increasing organizational spend with small-, minority-, or women-owned businesses is required
Demonstrated strong negotiation skills and contract management experience is required
Proven ability to develop and refine contract sourcing strategies is required
Proven track record of achieving cost savings, implementing supplier diversity best practices, and streamlining procurement processes while maximizing competition is required
Proven ability to successfully and simultaneously manage a complex workload of procurements that includes time-sensitive, high-priority, and a mix of long- and short-term projects is required
Knowledge of federal and Virginia procurement legislation
Proven critical thinking, problem-solving, and communication (written and verbal)
Strong analytical skill and experience developing and reporting on metrics and quantifiable savings
Ability to build relationships, develop internal and external partnerships, and influence change
Strong working knowledge of procurement concepts, methods, procedures, and general approaches (especially in a university or academic setting)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Understanding of various finance functions, such as accounts payable (especially as they relate to procurement activities)
Preferred:
Four+ years of direct experience in state, federal, or University contracting or procurement
Knowledge of Lean methodology and other continuous improvement processes
Licensure : Certified Purchasing Manager (CPM) or other related federal or state license or certification in a relevant area
Anticipated Hiring Range:
Sourcing Specialists - $55,000 - $70,000 , per year (commensurate with qualifications) with UVA Benefits .
Sr. Sourcing Specialists - $75,000 - $88,000 , per year (commensurate with qualifications) with UVA Benefits .
The University of Virginia is proud to be an equal-opportunity employer committed to promoting diversity, multiculturalism, and inclusion. The University recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The University strives to be a place where a diverse mix of talented people want to come, stay, and perform to their highest potential.
This is an Exempt level, benefited position. The University will perform background checks on all new hires prior to employment. This position will not sponsor for Visas. Applicants are encouraged to submit their materials to be considered for this position. The position will remain open until filled and applications will be reviewed on a rolling basis. For questions about the position or the application process, please contact Daniel Strong, Academic Recruiter at das6zb@virginia.edu .
How to Apply:
Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.
Please apply through the University job board, Careers at UVA , and search for R0057539.
Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' or through their 'Jobs Hub'. Applicants must complete an application online with the following documents: resume and cover letter.
MINIMUM REQUIREMENTS
Education: Bachelor's degree
Experience: At least five years of experience
Licensure: Certified Purchasing Manager certification (CPM) may be held.
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
State Of Virginia