Sourcing Contract Analyst - Purchasing

PURPOSE OF POSITION The primary purpose of the Sourcing Contract Analyst is#to be accountable and responsible for analytical duties related to contracting and negotiating supplies/services/equipment throughout the Aultman Healthcare Delivery System (HDS); ensure appropriate utilization of contracts by Aultman colleagues; and evaluate products under consideration for procurement. # # RESPONSIBILITIES # EXPECTATIONS Maintain knowledge base of industry trends, product developments, and the healthcare Group Purchasing Organization (GPO) industry. Assist with identifying, accurately reporting, and achieving annual organizational savings goals. Utilize Infor Enterprise Resource Planning (ERP), Vizient GPO and other supply analytics tools to assist in identifying potential cost reduction opportunities. Use data to measure supply outcomes, contract compliance, quality, standardization, and enable improvement. Monitor compliance to Local and/or GPO contracts and standardization initiatives and provide periodic updates to leadership. Collaborate with vendors and suppliers to assure that they are adhering to Aultman#s Health Care Industry Representatives policies and procedures and communicate the importance of participation in Aultman#s vendor compliance program. Work together with all levels of hospital staff including medical, clinical, executive leadership, physician leadership, etc. to guide them in understanding contract requirements and associated metrics.# Coordinates recurring business reviews with vendors including agenda planning, working with program presenters, preparation of program materials, coordination of physical and technical needs, and any special activities associated with these vendor meetings. Aid Contract Administrator in establishing and maintaining a contract library for all national GPO, Aggregation Group, and local supply/equipment/service agreements. Work with Buyer Support to ensure supply, capital and service agreement paperwork is complete and accompanies PO, reconcile pricing exceptions, and respond to opportunities identified by Buyer Support. Work with Purchasing System Analyst and Contract Administrator to maintain the item master and supply information needed to load the Meditract contract repository. Work with distributor partners to maintain pricing parity, conversions, DEDs, supply and PAR locations. Work with GPO, Aggregation and vendor representatives to identify savings opportunities and maintain recurring contracts. Participate in HDS wide meetings, detail benefits of system contracts, help with driving compliance and standardization, assist with problem solving, and investigate new agreement opportunities. Evaluate GPO and nation price index benchmarking to identify contract efficiencies and opportunities. Review potential Local and GPO contract/agreement opportunities, performing cost analysis for review and consideration. Lead the development, processing, and analysis of system RFPs, performing analysis and review of received proposals, contract negotiation, and communication of associated award.# Present results and recommendation to VP, Supply Chain for approval. Lead supply/service/capital contracting analysis, negotiation and implementation once approved by VP, Supply Chain. Assist with Value Analysis process by providing data collection. Develop agendas and presentations and report minutes. Assist VP of Supply Chain in capital analysis and benchmark reports as requested to maximize purchasing power. Other duties as assigned. # Job Requirements College Graduate in business or clinical related field or equivalent combination of education and/or experience. Prior experience with Infor or other ERP systems. Advanced knowledge of computer systems, Microsoft Word, Excel, Access, and Outlook. Requires strong multitasking skills and ability to complete multiple functions daily. Ability to manage projects to completion. Requires problem solving skills and a positive attitude. Excellent oral and written communications skills. Displays professional manner and appearance. Subject to background check and fingerprinting # All qualified applicants will receive consideration for employment without regard to#race, color, religion, sex, age, national origin, identity, family status, gender, disability, or veteran status.

WORKING CONDITIONS:

8:00am # 4:30pm M-F or hours as required by the job. Occasional weekends and off -shifts Subject to frequent interruptions and changes in priority of duties throughout the day. Sitting/standing/moving about during working hours# Hazardous Exposure Category III # tasks that involve no exposure to blood, body fluids, or tissue. # PHYSICAL REQUIREMENTS ADDENDUM O = Occasionally = 0- 33% of the work shift or

0- 32

repetitions. F = Frequently = 34-66% of the work shift or 32-200+ repetitions.###########

C = Constantly = 67-100% of the work shift or 200+ repetitions. N = Not essential job requirement. # F###########

Sitting O##########

Standing O##########

Walking O##########

Lifting (50 pounds or greater) O##########

Carrying (50 pounds or greater) O##########

Pushing (50 pounds or greater) O##########

Climbing with (50 pounds or greater) O##########

Stooping/Bending O#######

Twisting/Turning O##########

Kneeling/Squatting O##########

Crawling O##########

Reaching Up/Reaching Forward # # #

PURPOSE OF POSITION

The primary purpose of the Sourcing Contract Analyst is to be accountable and responsible for analytical duties related to contracting and negotiating supplies/services/equipment throughout the Aultman Healthcare Delivery System (HDS); ensure appropriate utilization of contracts by Aultman colleagues; and evaluate products under consideration for procurement.

RESPONSIBILITIES & EXPECTATIONS

• Maintain knowledge base of industry trends, product developments, and the healthcare Group Purchasing Organization (GPO) industry.

• Assist with identifying, accurately reporting, and achieving annual organizational savings goals.

• Utilize Infor Enterprise Resource Planning (ERP), Vizient GPO and other supply analytics tools to assist in identifying potential cost reduction opportunities.

• Use data to measure supply outcomes, contract compliance, quality, standardization, and enable improvement.

• Monitor compliance to Local and/or GPO contracts and standardization initiatives and provide periodic updates to leadership.

• Collaborate with vendors and suppliers to assure that they are adhering to Aultman's Health Care Industry Representatives policies and procedures and communicate the importance of participation in Aultman's vendor compliance program.

• Work together with all levels of hospital staff including medical, clinical, executive leadership, physician leadership, etc. to guide them in understanding contract requirements and associated metrics.

• Coordinates recurring business reviews with vendors including agenda planning, working with program presenters, preparation of program materials, coordination of physical and technical needs, and any special activities associated with these vendor meetings.

• Aid Contract Administrator in establishing and maintaining a contract library for all national GPO, Aggregation Group, and local supply/equipment/service agreements.

• Work with Buyer Support to ensure supply, capital and service agreement paperwork is complete and accompanies PO, reconcile pricing exceptions, and respond to opportunities identified by Buyer Support.

• Work with Purchasing System Analyst and Contract Administrator to maintain the item master and supply information needed to load the Meditract contract repository.

• Work with distributor partners to maintain pricing parity, conversions, DEDs, supply and PAR locations.

• Work with GPO, Aggregation and vendor representatives to identify savings opportunities and maintain recurring contracts.

• Participate in HDS wide meetings, detail benefits of system contracts, help with driving compliance and standardization, assist with problem solving, and investigate new agreement opportunities.

• Evaluate GPO and nation price index benchmarking to identify contract efficiencies and opportunities.

• Review potential Local and GPO contract/agreement opportunities, performing cost analysis for review and consideration.

• Lead the development, processing, and analysis of system RFPs, performing analysis and review of received proposals, contract negotiation, and communication of associated award. Present results and recommendation to VP, Supply Chain for approval.

• Lead supply/service/capital contracting analysis, negotiation and implementation once approved by VP, Supply Chain.

• Assist with Value Analysis process by providing data collection. Develop agendas and presentations and report minutes.

• Assist VP of Supply Chain in capital analysis and benchmark reports as requested to maximize purchasing power.

• Other duties as assigned.

Job Requirements

• College Graduate in business or clinical related field or equivalent combination of education and/or experience.

• Prior experience with Infor or other ERP systems.

• Advanced knowledge of computer systems, Microsoft Word, Excel, Access, and Outlook.

• Requires strong multitasking skills and ability to complete multiple functions daily.

• Ability to manage projects to completion.

• Requires problem solving skills and a positive attitude.

• Excellent oral and written communications skills.

• Displays professional manner and appearance.

• Subject to background check and fingerprinting

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, identity, family status, gender, disability, or veteran status.

WORKING CONDITIONS:

• 8:00am - 4:30pm M-F or hours as required by the job. Occasional weekends and off -shifts

• Subject to frequent interruptions and changes in priority of duties throughout the day.

• Sitting/standing/moving about during working hours

• Hazardous Exposure Category III - tasks that involve no exposure to blood, body fluids, or tissue.

PHYSICAL REQUIREMENTS ADDENDUM

O = Occasionally = 0- 33% of the work shift or 0- 32 repetitions.

F = Frequently = 34-66% of the work shift or 32-200+ repetitions.

C = Constantly = 67-100% of the work shift or 200+ repetitions.

N = Not essential job requirement.

F Sitting

O Standing

O Walking

O Lifting (50 pounds or greater)

O Carrying (50 pounds or greater)

O Pushing (50 pounds or greater)

O Climbing with (50 pounds or greater)

O Stooping/Bending

O Twisting/Turning

O Kneeling/Squatting

O Crawling

O Reaching Up/Reaching Forward