Social Events Coordinator

A major Portland-based real estate development company is looking for a social events coordinator. This is the most exciting fun job! We want someone who loves networking, bringing people together, and helping organize small dinners of 6 to 12 people who are leaders in many major West Coast cities. These dinners and social events should include political, social, business, and healthcare professionals who want to meet each other and share ideas and/or socialize.

The candidate will help organize fun events, such as art openings, picnics, and other social activities. The qualifications for this job include a passion for networking, strong social interfacing skills, and managerial skills to coordinate with caterers, flower arrangements, table settings, music, and all the peripheral activities that help make wonderful social events!

The Social Events Coordinator will work with the President, his team, and key executives to facilitate parties, social gatherings, picnics, barbeques, sophisticated events, etc. These include small to large dinners or events at the President's private residences, art and philanthropic events, and assisting with corporate events and travel. They will also work with the President to plan art and political functions such as private engagements, dinners, receptions, and art exhibitions.

ESSENTIAL FUNCTIONS/TASKS:

• Develop and manage an annual calendar of events.

• Proactively plan and coordinate social events.

• Reaching out to guests to plan events locally and while the President is traveling.

• Communicate with the President and his staff to ensure events support his goals.

• Keep President abreast of information and deadlines requiring follow-up and action.

• Plan and receive approvals on all aspects of event production including securing venues, creative collateral, décor, menu selection, program and entertainment, photography, speaking remarks, parking, and other logistical details.

• Develop invitation lists and manage RSVPs.

• Work internally with departments to prepare for events.

• Arrange travel and accommodations for President or special guests.

• Manage President's schedule while on location, and drive to coordinate activities when necessary.

• Prepare shipments of Foundation published books when necessary.

• Research and coordinate additional events or activities for President to attend while on location.

• Oversee contracts, manage budgets, and receive authorization of expenses.

• Serve as liaison to organizations planning events for which the President will participate.

• Complete follow up plans, evaluations, and acknowledgements after each event.

• Development, implement, and monitor event management systems, policies, procedures, and event tracking.

• Additional duties and special projects as assigned.

Experience, training, skills required:

• A minimum of three years' experience within event management.

• Excellent written and verbal communication skills.

• Proficient computer skills including Microsoft Office.

• Excellent calendar management skills.

• Strong organization, attention to detail, creativity, and strategic thinking.

• Ability to handle multiple tasks and meet deadlines.

• A can-do attitude and ability to stay calm under pressure.

Education:

• Bachelor's Degree preferred but not required.

LICENSE OR CERTIFICATE REQUIRED:

• Valid Driver License and registered automobile

TRAVEL REQUIREMENTS:

• Some travel to local or out of state events may be required.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.