Site Administrator- Infrastructure

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Infrastructure division and build innovative projects in the transit and transportation sectors, such as roads, highways/freeways, bridges, interchanges, LRTs, BRTs, and airports. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

About the Role

Reporting to the Senior Operations Manager, the Site Administrative Assistant provides administrative and clerical support to a site or multiple sites. This individual helps with day-to-day tasks and streamlines efficiencies of the team to ensure the team can focus elsewhere.

As a Site Administrator at Graham, you will:

• Support site team with necessary tasks

• Work with site individuals to ensure proper maintenance of expenses and receipts and create expense reports as required

• Track goods received on site in Toolbox

• Work with Buyers to complete GR Report (weekly)

• Work closely with site (Superintendents / PCs) to discuss equipment rental and goods receiving

• Work with Buyers to advise AP to post invoices based on GRs and advise of issues / disputes with invoices

• Track fuel, hours, surveys, and testing

• File documents and timecards. Review overtime allocations

• Take meeting minutes as required

• Manage documents from clients

• Complete documentation required for project close-out and document control

• Complete Labor Production Reports (weekly), Internal Equipment Reports (weekly/monthly), External Equipment Reports (monthly), and Project Hours Report (monthly from Corporate)

• Ensure expenses, invoices, and POs are all reconciled, and provide justification to modification of expenses

• Develop strong relationships with on-site suppliers, vendors and internal clients to ensure an efficient jobsite.

• Provide assistance to PMs, PCs, and Superintendents with weekly / monthly reporting.

• Submit contractual reports required by the client on behalf of PCs and hold them accountable to have the reports completed and ready for submittal.

• Submit / distribute / update RFIs, drawings, and meeting minutes for PMs and PCs.

Qualifications & Experience:

• A high school diploma is required.

• 2-3 years of relevant experience.

• Good typing, filing, and general reception skills.

• Strong organizational and time-management skills.

• Awareness of health and safety standards.

• Positive upbeat attitude.

• Strong written and verbal communication skills.

• Strong understanding of how to communicate or deal with different levels in the organization up to the executive level and communicate positively and effectively with other administrative staff throughout the organization.

• Ability to create presentations for the site team.

• Proficiency with MS Office Suite, SAP, Toolbox, Skype for business, meeting room set up and technology, PowerPoint, and basic IT troubleshooting.

The job duties associated with this position have been deemed Safety Critical by Graham's hiring team and will require the selected candidate successfully pass a 10-panel pre-employment drug screen.

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Compensation and Benefits:

• Salary Range: 60k-75k

• Opportunity for ownership and increased income through dividends and share equity increases

• Sharing of annual profits paid out in bonuses

• Excellent Health & Dental benefits plan, Life insurance, AD&D. LTD and Flex Plan

• 401(k) savings plan with employer matching upon eligibility

• 12 paid holidays a year

• 3 to 5 weeks of vacation per year, with credit for prior industry experience

• Professional and career development opportunities

What we can offer you:

• Strong commitment to safety in the workplace

• Grounded and family-oriented workplace in a progressive environment that is at the forefront of a fast-evolving business sector

• Commitment to the training and wealth of opportunities for career development across job categories, project types and locations around North America

If this sounds like you, then Graham may be the right fit. Apply today.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

Applicants with disabilities will be accommodated if you are unable to apply online.

No unsolicited resumes or phone inquiries from agencies, thank you.