Charah is an Equal Opportunity Employer. M/F/D/V
Based in Louisville, KY, Charah is the largest privately-held ash management company, known for superior service and solutions. We assist utilities with all aspects of managing and recycling ash generated from coal combustion in electricity production, and are experts in pond closure; landfill operations, construction, and closure; and fly ash sales. With 30 years of experience, we have become the industry leader in delivering proven results for beneficial use projects and other innovative solutions.
We operate and maintain the latest in equipment and heavy machinery with a substantial fleet consisting of various sized dozers, excavators, dredges, loaders, backhoes, trucks, compactors, water trucks and a short-line railroad.
We pride ourselves on making things happen. Our positions require passionate individuals who demonstrate initiative, takes ownership, and exhibit a high level of personal leadership, conviction and spirit of innovation.
Charah offers: Competitive Pay, Medical, Dental, Vision, Company Paid Short & Long Term Disability, Life Insurance, 401(k) with Company Contribution After 1 year, Paid Time Off, Incredible Safety Record, Well Maintained Equipment.
This position is responsible for performing a variety of specialized administrative and office support functions pertaining to Site Operations. Interacts with both field and office employees and performs related duties as assigned.
SPECIFIC DUTIES AND RESPONSIBILITIES
Position may involve performing other duties as required, which may not be mentioned below. Specific functions may change from time to time.
"*" Denotes essential function
*Assists site management personnel with administrative duties including, but not limited to, reporting, data entry, project scheduling and administration, presentation materials, correspondence, managing project specific A/P A/R, and employee timekeeping.
Reviews weekly interim and monthly project specific cost coding data for accuracy.
Assists HR with new hire onboarding at project site location.
Project specific employee liaison as needed to ensure HR policies, procedures, updates, or events are communicated to all project specific personnel in a timely and efficient manner.
Assist with travel arrangements as needed for traveling management staff.
*Assists with requesting and updating employee site access including security badges and MICCS cards.
Oversees a neat and clean project office complex.
*Manages shipping and postal accounts, sorts and distributes all incoming mail and parcels. Maintains office mailing and shipping supplies.
*Updates and maintains weekly safety program reporting.
*Organizing plans and specifications, scanning and submitting documents, this includes the secure handling of confidential information.
*Provides excellent customer service to Charah employees, customers, vendors and site visitors.
Schedules office meetings and coordinates jobsite events.
*Maintains office supplies by checking stock inventory level; placing and expediting orders for supplies; verifying receipt of supplies.
*Records minutes at meetings, updates and distributes meeting minutes as directed.
*Completes operational requirements by prioritizing when assigned multiple tasks or administrative projects.
*Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
*Contributes to team effort by accomplishing related results as needed.
Perform other duties as assigned by immediate supervisor or upper management.
MENTAL AND PHYSICAL REQUIREMENTS
Ability to work as a team member.
Display professional appearance, warm demeanor and positive attitude.
Be a motivated self-starter.
Work independently and to be accurate, efficient and organized.
Manage multiple tasks simultaneously.
Work under pressure with time constraints in a changing environment.
Sit, walk and/or stand for 8+ hours a day as the position is primarily located in an office setting.
Lift, bend, stoop, reach, and balance occasionally.
Concentrate and focus on task at hand for extended periods of time.
WORKING ENVIRONMENT AND CONDITIONS
This position requires working in the internal environment.
This position requires a flexible work schedule; night and/or weekends may be required.
EDUCATION, EXPERIENCE AND TRAINING
Minimum of high school diploma; some college preferred.
1-2 years previous administrative experience.
Ability to effectively communicate both orally and in written form.
Excellent organizational and customer service skills.
Experience in Microsoft Office products, specifically Word, Excel, and Outlook required.
Willingness to take on additional tasks as assigned.
Excellent communication and organizational skills.
Charah Solutions, Inc.