Shipping & Receiving Clerk

Summary/Objective

The Shipping and Receiving Clerk is responsible for the receiving and shipping of parts, stock, equipment and materials required for the effective and efficient operations of the dealership. Maintains organization and cleanliness of the warehouse. Process scrap parts in accordance with local, state, federal regulations and in accordance with company policies

Essential Functions

• Receives (checks in) parts, stock and materials. Compares information on packing slip with purchase order to verify accuracy of shipment;

• Inspects incoming stock, parts and materials and other shipments for damages or defects; records discrepancies or damages and accepts or rejects in accordance with company policies

• Places all parts, stock and materials in appropriate area or delivers parts as needed, logs inventory and delivery in accordance with company policies

• Retrieves (pulls) purchased parts from inventory on request or if the requested parts are not in inventory notifies Supervisor or appropriate parts department personnel.

• Keeps accurate records of special order parts requested

• Clears the service and body shop area of scrap and discarded or unusable materials

• Process scrap, un-usable and usable material for warranty claims in accordance with manufacturer and company policy.

• Prepares and ship material as required.

• Process scrap and un-usable material in accordance with local, state, federal regulation and company policies. Prepares items for disposal or shipment as required

• Delivers items to requesting departments and obtains authorized signatures for accepted items

• Traces lost shipments; initiates proof of delivery documents

• Operates dolly, pallet jack, and/or forklift in loading and unloading stock, parts, materials, and supplies

• Operates company vehicle to deliver shipments

• Assists parts and other service drive employees in selecting parts needed for repairs in process

• Follows up on special ordered items and promptly notifies service drive employees when received

• Organizes and maintains warehouse according to company standard

• Establishes and maintains logical locations for all parts and equipment

• Logs equipment and parts into in computer system

• Establishes and maintains a system for aging special order bins

• Establishes and practices measures to deter theft

• Advises Parts Manager of any defective shipments, rejected shipments, inventory discrepancies and if areas of the department are not in satisfactory condition

• Assist in inventory control to achieve maximum turnover in accordance with established goals

• Monitors and makes recommendation on how to adjusts inventory to minimize obsolescence of parts

• Ensures that all parts are properly tagged so that the dealership recovers full credit from the factory

• Conducts inventory control activities and audits as directed by Supervisors

• Establishes good working relationships with other service drive departments and the sales department

• Completes all documents, forms and reports in accordance with company policy

• Uses proper safety equipment and acts in accordance with company policies, and regulations

• Keeps abreast of new equipment and tools available and recommends purchases

• Ensures that the work areas and customer waiting area are kept clean

• Follows all attendance and punctuality standards with adherences to timekeeping standards

• Follows the Company Code of Business Ethics and Conduct

• Understands and follows all work rules and procedures and follows lawful directions from Supervisors

• Upholds the company's non-disclosure and confidentiality policies and agreements

• Maintains a professional appearance for self in accordance with company policy

• Attends pertinent training on request

• Attends company meetings as required

• Other duties as assigned

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.