Shipping & Receiving Assistant

The Materials Management unit of the College of Veterinary Medicine provides all materials management and supply support for the college. It is one of two units for the receipt and distribution of all materials, shipments, and any equipment and resource deliveries. The unit is responsible for the daily flow of supplies and materials needed for daily operations.

North Carolina State University's College of Veterinary Medicine (CVM) is a dynamic community whose members are dedicated to preparing veterinarians and veterinarian scientists while advancing animal and human health from the cellular level through entire ecosystems.

Essential Job Duties

This position plays a crucial role in supporting the sponsored activities of faculty, staff, and students within the college by performing a variety of tasks and responsibilities across different areas:

• Sign for and inventory all packages received daily from delivery trucks, confirming their accuracy against delivery manifests, including perishable, infectious, controlled substances, and valuable items.

• Conduct detailed inventories of all packages delivered to the Centennial Biomedical Campus, including various buildings and units within the college.

• Deliver packages to designated locations within the college campus, obtaining recipient signatures and recording delivery dates, especially for perishable items requiring refrigerated storage.

• Assist with the annual inventory of assets spread across multiple campuses and locations, including locating items, recording their details, and updating the university asset management system.

• Assist the Mail Room Manager with mail operations, including operation of the mail machine, deliveries and pickups from the local post office, courier runs, and retrieving pathology samples from the NC Department of Agriculture Veterinary Diagnostic Laboratory.

• Transport veterinary diagnostic samples to and from diagnostic laboratories, ensuring proper handling of infectious materials.

• Handle formaldehyde-preserved large and small animal cadavers for the Anatomy Lab, including transportation and use of protective equipment.

• Receive, document, and transport infectious disease samples for the Vector Born Laboratory to avoid public health risks.

• Locate and tag new purchases made by the college, documenting their details and entering them into the inventory database.

• Assist in documenting, tagging, and removing surplus items for disposal, adhering to safety procedures, and maintaining accurate inventory records.

• Assist with setting up and logistics for special events at the college, including deliveries, setup, and furniture rearrangement.

• Operate heavy equipment such as forklifts, pallet jacks, backhoes, dump trucks, and box trucks, ensuring proper safety training and certification.

• Assist with light maintenance on departmental vehicles, including fueling, cleaning, and scheduling maintenance and repairs.

• Assist with various moves within the college, including office and laboratory moves, and transporting heavy or delicate equipment.

• Provide customer service throughout the college and the College of Engineering Biomedical Engineering department, assisting customers with their needs.

• Demonstrate knowledge of various programs administered by Shipping and Receiving and explain them to others.

• Establish and maintain good relationships with customers, stakeholders, and other departments on campus.

• Address various requests from customers across campus, ensuring policies and procedures are communicated and followed.

Other Responsibilities

Other duties as assigned.

Qualifications

Minimum Experience/Education

High school diploma or equivalency.

Other Required Qualifications

• Excellent oral and written communication skills with an emphasis on

providing outstanding customer service.

• Strong computer skills with particular emphasis on Microsoft Excel or similar

software, and the ability to learn and use online computer applications to track

inventory and surplus.

• Detail-oriented with strong organizational skills.

• Ability to walk, stand, bend, pull, and push on a frequent basis.

• Must be able to lift up to 50 pounds, with or without reasonable accommodations, on a frequent basis.

Preferred Qualifications

• Previous experience operating a forklift, hand cart, hand truck, and dollies.

• The ability to operate a Mail Sorting and Metering Machine is desired.

Required License or Certification

A valid NC driver's license must be obtained within 60 days of start date and must be maintained throughout employment.

Valid NC Driver's License required Yes Commercial Driver's License Required? No