Shipping And Receiving Coordinator

Provide quality parcel services to the LMU community by ensuring that the coordination, scheduling, processing, and delivery of all shipping and receiving of all parcels and packages are efficient, organized, and timely.

LOYOLA MARYMOUNT UNIVERSITY

HUMAN RESOURCES

POSITION DESCRIPTION

I. GENERAL INFORMATION

POSITION/TITLE: SHIPPING & RECEIVING COORDINATOR

DIVISION/DEPARTMENT: ADMINISTRATION/DISTRIBUTION

CENTER

STAFF CATEGORY: OFFICE AND TECHNICAL

REPORTS TO: OPERATIONS SUPERVISOR

PURPOSE OF POSITION: Provide quality parcel services to the LMU community by ensuring that the coordination, scheduling, processing, and delivery of all shipping and receiving of all parcels and packages are efficient, organized, and timely.

DIRECT SUPERVISORY RESPONSIBILITY: Distribution Center Clerks and student employees as assigned.

II. ESSENTIAL DUTIES AND RESPONSIBILITIES:

Serve as the central coordinator for and direct all parcel receipts and delivery for the University community. Process, record, and maintain documentation on incoming materials both manually and in the automated receiving and tracking systems. Utilize a computerized tracking system and maintain delivery records including signatures of the recipients.

Coordinate and direct the shipping process. Prepare paperwork for all common carriers to accommodate the needs of the University. Deliver or pick up shipments throughout the University utilizing a cart or forklift.

Prepare all UPS, Fedex, and accounting reports. Utilize a computer program to compute the charges to be allocated to the various budget numbers. Provide all accounting records and reports to the Processing Supervisor daily or whenever required by the Distribution Center's Accounting Procedures.

Provide support to LMU Graphics, bookstore, and Marriott in coordinating deliveries or temporary storage for products. Provide specialized support for other departments requiring delivery assistance, i.e.

Project Management, Telecommunications, Conferences & Scheduling, as well as the Mail Center. Safely maintain the receiving dock area.

Coordinate, schedule, and supervise the activities of Distribution Center Clerks and student employees assigned to the Receiving area.

Maintain all databases for the UPS, Fedex, and other common carrier systems.

Assist with processing all incoming mail; cross-train in all Distribution Center functions, including on-campus mail delivery and processing and delivery of mail going to and from the post office.

III. OTHER DUTIES AND RESPONSIBILITIES

Stay current in the safety rules and certification in maintaining the forklift, cart, and pallet racks.

Perform other duties as assigned by the Operations Supervisor.

LOYOLA MARYMOUNT UNIVERSITY EXPECTATIONS

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

IV. REQUIRED QUALIFICATIONS

KNOWLEDGE: UPS rules and regulations and those of most common carriers.

Basic record keeping, filing, and inventory practices. Familiarity with shipping and receiving functions with experience on a computer in data entry. Safety practices for forklift operations and other shipping equipment.

ABILITY: Ability to quickly learn the shipping and receiving operation and other areas of the Distribution Center.

Perform detailed record keeping. Clearly and effectively communicate with trucking companies and their representatives as well as with the entire LMU community. Prioritize and process a high volume of incoming, outgoing, and intracampus shipments within mandatory daily deadlines. Maintain accurate manual and computerized records.

SKILLS: Proficiency in math and basic accounting and bookkeeping principles.

Interpersonal skills to effectively communicate both orally and in writing with individuals at all levels of the university organizational structure, the LMU community, as well as trucking company representatives. Demonstrated skill in written communication and in problem solving. Proficient on the computer in shipping and tracking systems.

EDUCATION: High school diploma. Additional college classes or training desirable.

EXPERIENCE: A minimum of 2 years of hands-on experience in shipping and receiving and warehouse work.

Experience in operating a forklift. Forklift certification required. Supervisory experience desirable.

STAFF SUPERVISORY RESPONSIBILITY: Oversee student help in scheduling various campus deliveries or in the completion of assigned tasks.

PERSONAL CONTACTS:

Inside Contacts

Who (Title)?

Faculty, staff, students, and religious

Why?

Delivery of parcels

How Often?

Daily

Outside Contacts

Who (Title)?

U.S.P.S.

Miscellaneous vendors

Why?

Incoming/outgoing parcels

Maintenance and supplies

How Often?

Daily/Occasionally

COMPLEXITY: Ability to meet daily deadlines in processing an average volume of 60-100 parcels or shipments.

Problem solving capabilities and organizational skills needed to coordinate equipment schedules, accounting functions, and related tasks. Effectively utilize student staff and existing facilities to perform job related tasks in the most efficient manner possible with concern given to the needs of the customer.

RESPONSIBILITY FOR ASSETS: Responsible for expensive material processed, without fail, on a timely basis.

These materials include, but are not limited to, the following: Incoming shipments of printing materials, products, needed in the science and health center as well as for the rest of the LMU community.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must constantly stand, walk, use fingers to hold and handle objects, speak clearly, hear, and see both near and far with depth perception and color vision. Frequently must lift up to 100 pounds, stoop, and reach. Occasionally must sit, carry, push, and pull up to 100 pounds, climb, balance, kneel, crouch, and crawl.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasionally must work in confined spaces. Frequently exposed to extreme heat, temperature changes, and noises over 80 decibels. Occasionally exposed to wetness and humidity.

MENTAL DEMANDS: Mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires constant calculating, sustained concentration, reasoning, judgment, resourcefulness, analytical ability, ingenuity, and work on a variety of interrelated tasks with constant interruptions.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HERC# #HEJ#

Staff Regular

Salary range

$16.78 - $22.31 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)