Shipping And Receiving Clerk

Jones Lange Lasalle Inc. Palo Alto , CA 94306

Posted 3 weeks ago

Mail room Tech

The Mail room Clerk is responsible for opening, sorting, and distributing incoming mail, collecting outgoing mail, and maintaining electronic logs and files pertaining to mail processing. Operational excellence and professionalism while performing related tasks are expected in order to help maintain outstanding business relationships with our clients.

Areas of Responsibility

Site Support

  • Maintain logs for incoming mail from vendors, mail delivery to customers, and all packages.

  • Process and handle all incoming and outgoing mail, ensuring proper routing and labeling.

  • Screen unclassified mail and determine appropriate distribution.

  • Handle all special request mail responsibilities, such as UPS, Federal Express, and courier service.

  • Manage the facilities requests in the account work order system for the team.

  • Schedule the teams work for moves, dock activity and event set up and tear down.

  • Actively help the team with tasks when additional manpower is required.

Reporting

  • Verify and reconcile computer-produced reports and records.

  • Perform mail room inspections and monitor supply inventory.

Customer Service

  • Provide solutions to problems associated with special requirements such as bulk mail, other special types of mailings, moves.

  • Provide outstanding customer service.

  • Research and follow-up with customers regarding tracking mail and/or packages.

Qualifications

  • Associates Degree preferred, High school diploma required.

  • At least two-years of experience in related skills applicable to corporate mail room operations

  • Knowledge of current postal codes, procedures, and regulations

  • Experience with UPS, Federal Express, and courier services

  • Proficiency in Microsoft Excel and Word

  • Valid New York State Driver's License required

Physical Requirements

  • Must be able to adequately perform required job functions. This includes being able to lift, bend and move in such a way as to perform job tasks in a safe and approved manner.

  • Must be able to operate required mailroom machinery in a safe and approved manner, will be required to stand for long periods of time and perform physical tasks such as lifting up to fifty (50) pounds.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at Accommodation.Reques@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Receptionist

CB Richard Ellis

Posted 4 days ago

VIEW JOBS 8/15/2019 12:00:00 AM 2019-11-13T00:00 JOB SUMMARY Provides administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms and location services. ESSENTIAL DUTIES AND RESPONSIBILITIES Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed. Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit. Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries. Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc. Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Maintains records and logs of service requests and tracks their status. Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE HS Diploma or GED required. Prior Front Desk, Concierge, customer service or other hospitality experience preferred. CERTIFICATES and/or LICENSES None. COMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation. FINANCIAL KNOWLEDGE Ability to calculate simple figures such as percentages. REASONING ABILITY Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. OTHER SKILLS and ABILITIES Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs. SCOPE OF RESPONSIBILITY Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor. CB Richard Ellis Palo Alto CA

Shipping And Receiving Clerk

Jones Lange Lasalle Inc.