Under direction, plans, organizes, evaluates and manages the Sheriff's Central Inmate Records (CIR) unit including personnel, programs, policies, and activities, and performs related duties as assigned.
This is a single position classification in the Sheriff's Office. The incumbent is responsible for overseeing the operations of the Sheriff's CIR; identifying changes and creating new policies and procedures; supervising civilian staff; and ensuring that the CIR has sufficient, well-trained and motivated staff to provide effective inmate processing and record-keeping services.
The ideal candidate will have progressive experience working in a CIR unit with extensive knowledge of the criminal justice process and support functions.
PAYROLL TITLE: Sheriff's Senior Manager I
EDUCATIONAL INCENTIVE: Possible educational incentive of 2.5%, 3.5%, or 5% for incumbents in eligible positions based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification.
BILINGUAL INCENTIVE: Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.
DEPARTMENT/AGENCY: Sheriff's/Pre-Trial Detention Facility
Sheriff's Senior Manager I is a Management/Confidential classification and is not eligible for overtime compensation. Incumbents in this classification are eligible for benefits at the MB4 level.
The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies within the Sheriff's Office for this position only. There is one (1) Regular anticipated vacancy.
OPENING DATE: September 26, 2018
CLOSING DATE: Thursday, October 18, 2018 at 5:00 p.m. (previously, This recruitment is accepting applications on a continuous basis until sufficient qualified applications are received to meet business needs, and may close at any time; therefore, it is to your advantage to apply as soon as possible. The first review of applications is anticipated to occur on or around October 4, 2018. Subsequent reviews will be conducted as necessary.)
Examples Of Duties
Duties may include but are not limited to the following:
Manages Central Inmate Records 24/7 operation; oversees the management of booking and releasing of inmates; processing of court documents, filing of documentation for in-custody inmates as well as maintaining archive files for released inmates;
Serves as the liaison between the Pretrial Detention Facility and outside agencies such as courts, Probation, Department of Corrections, Parole, ICE, and other outside law enforcement agencies;
Implements, interprets, and explains the application of policies, procedures, and legal requirements of the unit;
Ensures effective and efficient work processes and procedures; identifies technology needs and oversees implementation; and develops new procedures and systems in order for the unit to function effectively;
Oversees requests from other agencies regarding pending litigation, works with sworn personnel in their requests for documentation; represents the department as the custodian of inmate records in depositions;
Supervises, hires, trains, assigns work, and evaluates staff; and
Performs other related duties as required.
These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION, TRAINING, and EXPERIENCE: Considerable management and supervisory experience that has led to the acquisition of the required knowledge, skills, and abilities. The required knowledge, skills, and abilities can also be obtained by five (5) years' of experience in law enforcement records management with at least one (1) year in a supervisory capacity.
Experience in inmate booking and release
Bachelor's degree in Public or Business Administration or a related field
Experience with the Criminal Justice Information System
Experience with the California Law Enforcement Telecommunications Systems
Experience with the Superior Court Case Dockets
KNOWLEDGE, SKILLS, and ABILITIES:
Thorough knowledge of: the principles and procedures of records management; federal, state, and local laws and regulations pertaining to records; prison legislation; computer operating systems and software related to processing and maintaining inmates records; and principles of training, supervision, and performance evaluation.
Working ability to: identify unit's needs and implement effective policies and procedures; schedule and organize work of subordinate staff; select, monitor, evaluate, and discipline subordinate staff; manage and coordinate special projects; interpret and apply laws, regulations, and policies; establish and maintain effective working relationships with co-workers, representatives from other governmental departments and agencies, sworn personnel, and members of the general public; prepare written reports; ensure that the training and staffing needs of the unit are achieved.
Thoroughly skilled in: computer keyboard and mouse operation.
Supplemental Information: Work is performed primarily in an office environment.
May have contact with inmates. Recruitment Process
FINAL FILING DATE: Applications must be received by Ventura County Human Resources Division in Ventura, California NO LATER THAN 5:00 PM on Thursday, October 18, 2018. (previously, This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California.)
To apply on-line, please refer to our web site at www.ventura.org/hr. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.
Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE qualifying: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING.
The supplemental questionnaire may be used throughout the exam process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.
APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process
COMPARATIVE SCREENING qualifying: If there is a high number of qualified applicants, a comparative screening will be conducted to determine which of the applicants will be selected for invitation to the oral exam. Applications will be evaluated and ranked according to criteria that most closely meets the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of the application.
ORAL EXAM 100%: A job-related oral exam will be conducted to evaluate and compare participating applicants' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
If there are three or fewer qualified applicants, an oral examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each application will be placed on the eligible list.
County Of Ventura