Spokane County, WA Spokane , WA 99201
Posted 2 weeks ago
Job Summary
TOTAL COMPENSATION: $58,883.76 - $82,419.80 annually.Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.
The starting pay will begin at $22.12 on the pay scale, will have a pay increase after six (6) full months of employment, and will have annual increases thereafter, maxing out at the top step of the pay scale.
Incumbent reports to the Civil Division manager/Department Head and serves as central point of contact, corresponding and reporting to complex and sensitive public records. Will provides assistance to all Spokane County departments/offices working on similar requests.
Open Entry Applicants:
Examples: if you graduated high school and have some college credits, but no degree, you will need to order BOTH high school and your college transcripts; if you have an Associate's or Bachelor's degree and no additional college, then only order the transcript showing proof of your degree; if you have an Associate's or Bachelor's degree plus additional college, please order BOTH college transcripts, etc.
Accepted methods for transcript submission:
If you have already submitted official transcripts to Civil Service, do NOT resubmit. If you are unsure, please contact our office to verify. Phone: 509-477-4711, x2.
A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Applicants are welcome to submit their application without the typing test and then Civil Service will contact them for scheduling.Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; below is the name of an employment agency that DOES offer validated typing tests and their associated cost:
Express Employment Professionals: 509-747-6011; Fee: $10
If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application. We will not accept self-tests completed on the Internet.If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position.
DO NOT SUBMIT RESUME; resumes are NOT accepted in lieu of a complete online application.
Promotional Applicants:
Professional Resume -2 pages maximum
Copy of training recordswith the Spokane County Sheriff's Office
Copy of DD-214 - Member Form 4,(if applicable; See RCW 41.04.010 as to how Veteran's Preference is applied)
ALL REQUIRED DOCUMENTS MUST BE RECEIVED BY CIVIL SERVICE BEFORE AN APPLICANT IS PERMITTED TO TAKE THE EXAM. IF ALL REQUIRED DOCUMENTS ARE NOT UPLOADED WITH APPLICATION OR SUBMITTED TO CIVIL SERVICE, APPLICATION WILL NOT BE ACCEPTED.
Written Exam:
DATE: Wednesday, May 15, 2024; TIME: 9:00 AM
DATE: Wednesday, June 12, 2024;TIME: 9:30 AM
LOCATION: Spokane, WA 99224 (by invitation only)
Invitations to the written exam will be sent to applicants who meet the minimum requirements, pass the typing test and submit complete applications.
Suggested Study Material for the Written Exam:
RCW 42.56-Public Records Act
Public Relations & Communication Skills
General Office knowledge
Oral Board Interviews:Tobe determined at a later time.
PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Web/Video Conference, over-the-phone, or outside testing facilities are permitted. No exceptions.
Examples of Duties
The following duties ARE NOT intended to serve as an exclusive list of all essential job functions performed by all employees in this classification, but only as a representative summary of the primary job functions and responsibilities. Incumbent may not be required to perform all job functions and may be required to perform additional, position specific tasks.
Receives, reviews and logs all public records requests sent to the Spokane County Sheriff's Office. Identifies and assigns requests to the appropriate lead department and contributing department(s). May coordinate request when multiple departments have responses. May take the lead on record compilation and response, where appropriate.
Assesses scope, processes and responds within required time constraints to all public records requests received by the Department.
Locates and gathers large volumes of records; reviews collected records to ensure they are responsive and complete; makes independent and accurate determinations regarding application of statutory exemptions; creates documentation substantiating application of statutory exemptions; discloses public records consistent with legal and policy mandates.
Researches, analyzes, interprets, and remains current on all relevant Required Code of Washington (RCW), Washington Administrative Codes (WACs), federal regulations, and case law regarding public disclosure. Serves as a subject matter expert, providing consultation and expert advice to Sheriff employees, elected officials and department heads.
Performs redaction of information contained within public records as well as audio and video records that are exempt from disclosure. Creates exemption logs citing the reasons for and statues relied upon when redacting or withholding exempt information.
Consults and coordinates with the Public Records Office and/or legal counsel regarding public disclosure.
Provides input to the Office Manager/Department Head regarding the development and/or revision of practices and procedures to ensure countywide efficiency, consistency, and best practices in responding to public records requests. Designs, updates and maintains files, forms, logs and tracking systems used in the record search and response process.
Serves as a point of contact for the public, assisting in accessing information and records; fosters cooperative relationships; exhibits and supports a positive culture of transparency. Resolves issues and concerns.
Develops effective working relationships with requestors and provides timely responses; communicates with requestors regarding the status of request(s) from time of receipt to fulfillment of response. Corresponds in accordance with the Public Records Act, Lexipol, County policies and procedures.
Preserves confidentiality and integrity of sensitive records.
Acts as the Sheriff's Office expert on records retention and public disclosure. Develops and conducts public disclosure and records retention training for Sheriff employees.
May assist with duties in the Civil Unit.
Performs other related duties as required.
Minimum Requirements
This is an open and promotional position.
Applicants must be a United States citizen or lawful permanent resident who can read and write the English language. High school diploma or equivalent.
Three (3) years equivalent full-time general office and one (1) year equivalent full-time working with public disclosure requests, data collection and analysis, or extensive research duties.
Keyboard at minimum 45 words per minute.
Must successfully complete a background check meeting criterion for a security sensitive position. Must complete Public Records Act training within six (6) months hire.
BEHAVIORAL STANDARDS:
All employees of the Spokane County Sheriff's Office are responsible for contributing to a safe, productive, and positive work environment, by being self-motivated and actively demonstrating the core values of the Sheriff's Office in their daily work and interactions:
Respect: Appreciating and valuing customers, co-workers, managers, other County employees and County leadership by showing courtesy, friendliness, and fairness. Communicating in a productive and professional manner.
Accountability: Honoring and delivering on commitments by taking responsibility for personal actions and results; a team player that helps the organization meet its objectives by taking initiative; being a responsible steward of public resources and the trust County residents have placed in each of us.
Integrity: Positively represents the organization and the County by modeling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.
Innovation: Striving for excellence by actively pursuing opportunities for new and improved methods, procedures, or technologies; fostering an environment of engagement, empowerment, and embracing continuous improvement.
Selection Factors
Considerable Knowledge of:
Skilled in:
Ability to:
Spokane County, WA