Sheriff's Custody Records Coordinator

Description

The Hennepin County Sheriff's Office is seeking a Custody Records Coordinator (CRC). As a CRC you will prepare and process criminal justice documents in the Hennepin County Sheriff's Office Central Records Unit. The Central Records Unit is located in a secured facility that operates 24 hours per day, seven days per week.

Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.

Location and hours:

This position is located in downtown Minneapolis at the Hennepin County Public Safety Facility, 401 South 4th Avenue, Minneapolis, MN 55415 in downtown Minneapolis. Shifts may start at 6:30 a.m., 2:30 p.m., or 10:30 p.m. and include weekends and holidays. Shift and weekend differential are paid for qualifying hours. You must be able to work all shifts and days of the week; candidates indicating limited availability will not be considered for this position. Based on current requirements hires must live in or relocate to Minnesota or Wisconsin.

About the position type:

This is a full-time, benefit earning position.

This position is internally classified as a Sheriff's Records Coordinator.

Click here to view the job classification specification.

In this position, you will:

• Prepare and process criminal justice documents, respond to court orders by interpreting orders and initiating appropriate actions, and compose reports utilizing word processing, spreadsheet, and database software applications.

• Initiate actions in compliance with court case disposition and inmate release/transfer process.

• Accept cash bails and bonds for Hennepin County and other jurisdictions.

• Initiate, coordinate, and facilitate weekend judicial review sessions for judge, pre-trial, city and county attorney's offices, Minneapolis Police Department, and the Sheriff's Office.

• Work with law enforcement agencies, crime victims, the judiciary, and the general public.

• Review warrant and custody documents for accuracy and legal compliance prior to the acceptance of inmates into the Public Safety Facility.

• Schedule in-custody inmates for Hennepin County District Court appearances.

Need to have:

• Two years of general clerical experience and one of the following:

• One year or more of records experience with a public criminal justice agency

• One year or more of records experience with a district court

• One year or more of experience as a Hennepin County Public Safety Records Clerk

• Four years or more of experience as a Hennepin County Detention Deputy working in Court Staging, the Release Unit or Transfer Release

Ability to obtain State of Minnesota Criminal Justice Information Systems (CJIS) certification.The ability to follow the Hennepin County Sheriff's Office Appearance Policy.

Nice to have:

• Knowledge of computer word processing and spreadsheet software (e.g. Microsoft Word and Excel), and Sheriff's Office and Hennepin County specialized computer systems.

• Experience:

• Applying various laws, rules, and procedures pertaining to the criminal justice system.

• With inmate intake processing including booking, identification, inmate interviews, and other system queries.

• Handling complaints and protected information in a tactful and confidential manner.

• With Hennepin County criminal justice database, Criminal Justice Information System (CJIS), National Crime Information Center (NCIC), Sheriff's Office policy and procedure, and Automated Fingerprint Identification System (AFIS).

Ability to:

• Maintain strict confidentiality in compliance with policies and procedures for sharing information with both staff and the public.

• Train, coach, and mentor employees and build solid team morale.

• Deal effectively with people who have limited English skills.

• Relay negative information with tact and in a non-threatening manner.

• Handle multiple complex and simultaneous tasks by setting priorities to meet deadlines.

About the department:

The Hennepin County Sheriff's Office serves the county's 1.2 million residents. State law mandates most of the sheriff's office duties, including managing the county jail, providing security to the district court, and patrolling the waterways in the county.

The Sheriff's Office also runs specialized initiatives like Criminal Information Sharing and Analysis (CISA), Violent Offender Task Force (VOTF), Crime Scene Investigation, Criminal Investigation, Community Outreach and Employee Wellness. The mission of the Hennepin County Sheriff's Office is: Serving and protecting all in our community by furthering equal justice, safety and wellness.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may will be used to fill current and future full-time, benefit-earning vacancies.

Applications will be forwarded to the hiring supervisor on an on-going basis until the vacancy is filled. Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a drug test that may include testing for cannabis and/or a criminal background check.

If you have questions, please contact:

Talent Acquisition Division

Hennepin County Human Resources Department

HR.ServiceCenter@hennepin.us

612-348-7855

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

• Meaningful work

• Public service

• Competitive pay

• Work-life balance

• Generous benefits

• Opportunities to grow

• Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Employee Benefits Summary

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.

01

This position requires shift work including days, afternoons, evenings, nights, weekends and holidays. Based on current requirements hires must live in or relocate to Minnesota or Wisconsin.

Are you willing and able to work any/all of these shifts?

• Yes

• No

02

The Sheriff's Office Personal Appearance Standards Policy outlines personal hygiene and appearance standards to project a professional image appropriate to the office and their assignments that include but are not limited to:

• Grooming (hair, jewelry, and accessories)

• Placement and content of tattoos, scarification, and/or branding

• Body piercing and/or alteration

Click here to read the entire policy prior to answering this question. You must read the entire policy and be able and willing to meet the requirements. Are you able and willing to meet the requirements of the Sheriff's Office Personal Appearance Standards Policy?

• Yes

• No

03

Do you have two years or more of general clerical experience?

• Yes

• No

04

Briefly describe your general clerical experience, referencing positions listed on your application/resume. If you do not have this experience, type "None" in the space provided.

05

In which of the following do you have professional experience. Check all that apply.

• One year or more of records experience with a public criminal justice agency

• One year or more of records experience with a district court

• One year or more of experience as a Hennepin County Public Safety Records Clerk

• Four years or more of experience as a Hennepin County Detention Deputy working in Court Staging, the Release Unit or Transfer Release

• None of the above

06

Please describe your experience(s) you selected above, referencing positions listed on your application/resume. If you do not have this experience, type "None" in the space provided.

07

Which of the following best describe the status of your State of Minnesota Criminal Justice Information Systems (CJIS) certification? Check all that apply

• I have my State of Minnesota Criminal Justice Information Systems (CJIS) certification

• I have the ability to obtain State of Minnesota Criminal Justice Information Systems (CJIS) certification

• None of the above

08

How many years of experience do you have with inmate intake processing including booking, identification, inmate interviews, and other system queries?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

09

Briefly describe your experience with inmate intake processing including booking, identification, inmate interviews, and other system queries, referencing positions listed on your application/resume. If you do not have this experience, type "None" in the space provided.

10

Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods.

• College or university (job board, career services, or instructor)

• Community or nonprofit organization (counselor, job board, etc.)

• Hennepin County employee or recruiter

• Hennepin County job notification emails

• Indeed.com

• Job fair or networking event

• LinkedIn

• Print advertisement (flyer, postcard, billboard, transit ad, etc.)

• Professional association (job board or email)

• Radio

• Social media (Twitter, Facebook, Glassdoor, etc.)

• www.hennepin.jobs

• Other

11

For the recruitment source selected above, please provide the specific name of the person, website or media source.

Required Question

Agency Hennepin County

Address Hennepin County Government Center

300 South Sixth Street

Minneapolis, Minnesota, 55487

Phone 612-348-7855

Website https://www.hennepin.us/jobs