Meredith Corporation Des Moines , IA 50301
Shared Services Sr. Specialist
I. Job Summary | Major goals and objectives.
Responsible for aiding the Assistant Manager of the Shared Services department with analyzing/researching tax information for the continued development and implementation of departmental procedures to ensure up-to-date IRS tax compliance information reporting and withholding - 1099/1042 solutions. Assist with managing the Foreign Reporting vendor/invoice processes. Responsible for preparing, entering, and obtaining proper supporting data for the processing of invoices into the Oracle Financial System. Assist with auditing the Invoice on Hold report and releasing invoices from the various queues. Responsible for assisting with the daily operations of the 170 Systems scanning system; basic knowledge of all hardware and related software are required to support the process. Performing a wide range of duties, i.e., supplier maintenance, payments, foreign reporting/1042, etc. Responsible for the T&E Aging follow-up and other expense reporting directives. Assist with other projects as needed. Accuracy and efficient methods are required while performing the daily duties of this position. This position has daily contact with both internal and external customers.
II. Essential Job Functions | Accountabilities, Actions and Expected Measurable Results
Responsible for the following functions related to timely processing of accounts payable transactions:
Monitor and support taxation issues.
Recommendations for developing and implementing accounting controls/procedures for new IRS requirements.
Assist with managing the foreign vendor files/certifications and all documentation (attachments) thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Assist with 1099/1042-S Maintenance.
Assist with foreign vendor correspondence via email, phone, fax, etc.
Perform the day to day processing of accounts payable transactions to ensure the following functions are maintained in an effective, up to date, and accurate manner:
Prepare invoice batches for data entry and scans invoices for retrieval by all processors for payment processing.
Investigates and resolves problems associated with processing of invoices.
Enter invoices into Oracle.
Responsible for the following functions related to timely processing of accounts payable transactions and travel related expenses:
Assist with the Supplier Hold list and conduct investigations and releases as applicable.
Assist with reviewing and releasing High Value, AP Resolution, and Review Required invoices as applicable.
Problem resolution acts as a liaison between departments and vendors to initiate payments, deductions, correspondence and/or telephone contact to correct problem.
Assist with payment processing.
Assist with performing stop payments as required.
Prepare and run daily payment batches for all pay groups along with check registers.
Process all "exception" invoices for payment processing.
Void/re-issue and/or cancel checks.
Match all attachments with checks and mail accordingly.
Responsible for the T&E Aging follow-up with internal employees to ensure adherence to Meredith Corporation policies.
As back-up, assisting with other T&E projects/directives.
Perform other related duties as required:
Receives, researches and resolves a variety of routine internal/external inquiries concerning account status, including communicating resolution of discrepancies to appropriate persons.
Assist with auditing the Dupe Payment Reports.
Assist with Vendor Check Run Dupe Reports.
As back-up, maintains and orders supplies.
III. Minimum Qualifications and Job Requirements | All must be met to be considered.
Preferably a two-year degree in Accounting and/or basic accounting knowledge.
Accounting experience and knowledge/experience with tax/legal filings.
Specific Knowledge, Skills and Abilities:
Must have proficient knowledge in the following areas: accounts payable functions/principles and procedures, ability to maintain a high level of accuracy in preparing and entering financial information, 1099/1042 reporting laws preferred, and familiarity with web applications helpful. Self directed, motivated and goal oriented. Strong communication skills at all levels of management. Used to meeting tight deadlines. Windows PC concepts, Excel, Word experience. Oracle Financial Systems and 170 Markview Systems experience a plus, but not required.