Shared Services Specialist

G4S Hartford , CT 06183

Posted 4 months ago

Shared Services Specialist Hartford, Connecticut Competitive with Great Benefits

Shared Services Specialist

Location: Hartford, Connecticut |

Salary: Competitive with Great Benefits |

Posted: 16 Jul 2019 |

Closes: 16 Aug 2019 |

Job Type: Permanent & Full-time |

Business Unit: US Secure Solutions |

Region / Division: North America |

Reference: G4S/TP/3742188/162711

Apply now

Job Introduction:


The world's leading private security organization, G4S, has an immediate job opportunity for a Shared Services Specialist. As a Shared Services Specialist, you will be responsible for the administration of the payroll and billing function for the area/branch offices. This includes administering and maintaining office financial information, procedures, policies, and day-to-day management of office administration with a specific focus on Accounts Receivables and Payables. This position will effectively communicate with employees, field management, customers and vendors, and work closely with the regional support team and to ensure ongoing contract compliance. The Shared Services Specialist will also manage the daily management of all fixed assets, uniforms, and equipment assigned to the local area office and ensure that fixed assets, uniforms and equipment are disposed of in accordance with G4S policies and procedures as well as vendor relations for the office and provide operational support to both the District Manager and Market Vice President as needed.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision

  • Paid vacation

  • 401K

  • Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness

  • Accident Insurance

  • Whole Life Insurance

  • Individual Short-Term Disability

  • Pre-Paid Legal Services

  • Identity Theft Services

  • Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program

  • Doctor on Demand

  • Qualsight LASIK Savings

  • Perks at Work: G4S Employee Discount Program

  • Alliant Credit Union

  • Purchasing Power

  • Active & Fit: G4S Fitness Center Membership

  • FinFit: Financial Wellness Program

  • DailyPay: Access your pay when you need it

'G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Role Responsibility:

Specific Duties and Essential Functions

  • Ensure accurate entry and posting of weekly labor and non-labor items into payroll system

  • Research and review payroll discrepancies and submit corrections via Human Resources Information System (HRIS) as applicable

  • Run weekly reports to ensure proper validation of payroll, to include audit of weekly hours, overtime pay, non-labor items, and non-billable hours

  • Audit pay rates, bill rates, non-labor billing and other items relating to contract requirements

  • Manage all vendor payments, office purchase orders, order office supplies, and equipment

  • Create and manage customer job information in both client files and via PeopleSoft

  • Audit vendor invoices; ensure proper coding of accounts and vendor information; and ensure appropriate levels of approval for the amount of the expenditure

  • Manage and assist in the collection of any past due invoices

  • Assist other departments on special projects or as needed

  • Upload invoices into vendor system

  • Research and review billing discrepancies and submit corrections by working with the billing department

The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent

  • Must possess one or more of the following:

  • Associate's Degree in Finance, Accounting, Business, or a related degree combined with at least 1 year of office administration experience to include direct payroll/billing/invoicing experience

  • High School diploma or equivalent combined with at least 2 years of office administration experience to include direct payroll/billing/invoicing experience

Type and Length of Specific Experience Required

  • Prior work experience in a fast paced administrative environment with competing priorities

  • Work experience to include demonstration of:

  • Proficiency in Microsoft Excel and Word; and in automated payroll applications such as the PeopleSoft Human Resources module

  • Knowledge of and experience with time and attendance tracking

  • Administration of inventory, maintenance, purchasing, and control of fixed assets

  • Excellent skills in mathematics, reading comprehension, and oral and written communication

  • Working knowledge of the Fair Labor Standards Act (FLSA) and other employment related laws

  • Ability to clearly read, compile, and interpret business reports; and use extrapolated data to track expenses and asset purchases

  • Administration of established payroll reconciliation, supply management, and client/vendor/facility financial relationship goals

Skills Required

  • Proficient computer skills including Microsoft Office

  • Effective oral and written communication skills

  • Active listening skills

  • Ability to assess and evaluate situations effectively

  • Ability to identify critical issues quickly and accurately

  • Attention to detail


  • Must be at least 18 years old or the minimum age required by the state, if higher

  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States

  • Subject to a drug screen to the extent permitted by law

  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment: Office with minimal to no exposure to extreme temperatures expected

Major activity: Working on PC while sitting

Physical efforts to carry out job duties: Limited, to include some standing, bending, and limited stretching and reaching.

About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer

and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link:

Apply now

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Shared Services Specialist