Shared Services Specialist

G4S Reno , NV 89510

Posted 1 week ago

Shared Services Specialist Reno, Nevada $18.00

Shared Services Specialist

Location: Reno, Nevada |

Salary: $18.00 |

Posted: 11 Oct 2019 |

Closes: 11 Nov 2019 |

Job Type: Permanent & Full-time |

Business Unit: US Secure Solutions |

Region / Division: North America |

Reference: G4S/TP/4016102/171999

Apply now

Job Introduction:

PLEASE CLICK APPLY OR TEXT "JOBS" TO 561-660-9797 FROM YOUR SMARTPHONE!

The world's leading private security organization, G4S, has an immediate job opportunity for a Shared Services Specialist. As a Shared Services Specialist, you will be responsible for the administration of the payroll and billing function for the area/branch offices. This includes administering and maintaining office financial information, procedures, policies, and day-to-day management of office administration with a specific focus on Accounts Receivables and Payables. This position will effectively communicate with employees, field management, customers and vendors, and work closely with the regional support team and to ensure ongoing contract compliance. The Shared Services Specialist will also manage the daily management of all fixed assets, uniforms, and equipment assigned to the local area office and ensure that fixed assets, uniforms and equipment are disposed of in accordance with G4S policies and procedures as well as vendor relations for the office and provide operational support to both the District Manager and Market Vice President as needed.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision

  • Paid vacation

  • 401K

  • Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness

  • Accident Insurance

  • Whole Life Insurance

  • Individual Short-Term Disability

  • Pre-Paid Legal Services

  • Identity Theft Services

  • Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program

  • Doctor on Demand

  • Qualsight LASIK Savings

  • Perks at Work: G4S Employee Discount Program

  • Alliant Credit Union

  • Purchasing Power

  • Active & Fit: G4S Fitness Center Membership

  • FinFit: Financial Wellness Program

  • DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Role Responsibility:

Specific Duties and Essential Functions

  • Ensure accurate entry and posting of weekly labor and non-labor items into payroll system

  • Research and review payroll discrepancies and submit corrections via Human Resources Information System (HRIS) as applicable

  • Run weekly reports to ensure proper validation of payroll, to include audit of weekly hours, overtime pay, non-labor items, and non-billable hours

  • Audit pay rates, bill rates, non-labor billing and other items relating to contract requirements

  • Manage all vendor payments, office purchase orders, order office supplies, and equipment

  • Create and manage customer job information in both client files and via PeopleSoft

  • Audit vendor invoices; ensure proper coding of accounts and vendor information; and ensure appropriate levels of approval for the amount of the expenditure

  • Manage and assist in the collection of any past due invoices

  • Assist other departments on special projects or as needed

  • Upload invoices into vendor system

  • Research and review billing discrepancies and submit corrections by working with the billing department

The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent

  • Must possess one or more of the following:

  • Associate's Degree in Finance, Accounting, Business, or a related degree combined with at least 1 year of office administration experience to include direct payroll/billing/invoicing experience

  • High School diploma or equivalent combined with at least 2 years of office administration experience to include direct payroll/billing/invoicing experience

Type and Length of Specific Experience Required

  • Prior work experience in a fast paced administrative environment with competing priorities

  • Work experience to include demonstration of:

  • Proficiency in Microsoft Excel and Word; and in automated payroll applications such as the PeopleSoft Human Resources module

  • Knowledge of and experience with time and attendance tracking

  • Administration of inventory, maintenance, purchasing, and control of fixed assets

  • Excellent skills in mathematics, reading comprehension, and oral and written communication

  • Working knowledge of the Fair Labor Standards Act (FLSA) and other employment related laws

  • Ability to clearly read, compile, and interpret business reports; and use extrapolated data to track expenses and asset purchases

  • Administration of established payroll reconciliation, supply management, and client/vendor/facility financial relationship goals

Skills Required

  • Proficient computer skills including Microsoft Office

  • Effective oral and written communication skills

  • Active listening skills

  • Ability to assess and evaluate situations effectively

  • Ability to identify critical issues quickly and accurately

  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher

  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States

  • Subject to a drug screen to the extent permitted by law

  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment: Office with minimal to no exposure to extreme temperatures expected

Major activity: Working on PC while sitting

Physical efforts to carry out job duties: Limited, to include some standing, bending, and limited stretching and reaching.

About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer

and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices

Apply now


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Shared Administrative Associate (Oa) 12 Month RosterAmended

Department Of The Treasury

Posted 1 week ago

VIEW JOBS 11/4/2019 12:00:00 AM 2020-02-02T00:00 * Duties Help Duties Summary The Small Business/Self-Employed (SB/SE) Division provides examinations and taxpayer education services for about 7 million small businesses and upwards of 33 million self-employed and supplemental income taxpayers. See Education Requirement Section and Other Information Section for Locations AMENDED to add the following locations: San Francisco, CA, Albuquerque, NM, Detroit, MI, and Omaha, NE. Changed first cutoff date from 3/22/2019 to 4/1/2019 Learn more about this agency Responsibilities What does a Shared Administrative Associate (OA) do? Provides administrative, clerical and case processing support to managers and technical employees functionally and cross-functionally throughout assigned organizations, as needed. The duties involve planning, organizing and carrying out varied administrative and clerical activities required by business operating divisions. Will be a shared resource for multiple business operating divisions located in a post-of-duty, within a commuting area and/or geographic area. As a Shared Administrative Associate (OA) you will: * Support multiple managers and groups consisting of professional and technical employees both remotely and on-site as well as performing administrative tasks as needed for the post-of-duty. * Validate and inputs information to open, assign, transfer and close cases using various business unit case management automated systems such as ERCS, RGS, ICS, and ECMS. * Verify completeness and accuracy of case controls to ensure compliance with established business unit procedures and formats. Identifies and resolves inconsistencies shown on the Related Return Report, Inventory Validation Listing, or other inventory reports. Extracts and analyzes data to monitor statutes and alert the group manager and technical employees to ensure protection of the Government's interest. * Analyze case information to determine the appropriate procedures to close cases involving multiple work streams. Maintains and updates a variety of manual and automated tracking systems used in processing cases. * Retrieve from business unit automated systems, a variety of reports and technical material including forms, correspondence, supporting documents, etc. related to taxpayer cases. * Input and/or verifies technical employees' time on business unit automated systems. Retrieves data and provides analysis of time expended on individual and related case categories and other time expenditures. * Utilize software to prepare correspondence, reports, forms, requisitions, requests for personnel actions and legal documents. Reviews outgoing correspondence for proper format, conformance with procedural instructions, grammar, punctuation, spelling, and attachments. * Input and/or verifies technical employees' time on business unit automated systems such as SETR, ERCS, ICS, and Entity. Retrieves data and provides analysis of time expended on individual and related case categories and other time expenditures. * Manually and electronically prepares folders, case files, acknowledgments, forms, closing documents and transmittal instructions for use by technical employees to assist them in arriving at the final disposition of a case and executing case processing. * Gather, summarize and timely responds to management inquires for case, project and program information. Prepares a variety of correspondence, reports, forms, requisitions and case-related documents in regard to requests from higher levels in the organization. * Receive telephone calls and visitors, determines the nature of the business, gives routine and non-routine information, answers questions in accordance with Service policies and operations or directs callers and visitors to the appropriate person or office. * Retrieve and controls mail and suspense items, routing them directly to the appropriate person or office for action, follows-up on outstanding controls and researches background information before routing mail to the appropriate individuals. Prepares transmittals, boxes, and ships case files and other business documents. * Coordinate and initiates supply orders for multiple groups and/or offices. The incumbent is a purchase card holder responsible for submitting payment for supply and purchase orders. Utilizes internal and external automated systems to place orders and reconcile account information. * Organize, maintain, and purge files and records, manuals, handbooks, and other related materials. Prepares federal records for storage. Maintains calendar, schedule appointments and engagements and make travel arrangements for immediate manager and may be requested to perform these duties for additional managers supported. * Serve as a resource person to the group(s) in matters such as case procedures, group administrative procedures, etc. Serve as proxy for manager(s) on automated systems such as the performance appraisal system, travel system, requisition tracking system, etc. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position. WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? If you want to find out more about IRS careers, visit us on the web at www.jobs.irs.go Travel Required Not required Supervisory status No Promotion Potential 06 * Job family (Series) 0303 Miscellaneous Clerk And Assistant * Requirements Help Requirements Conditions of Employment * Refer to Education Requirement and Other Information Sections for locations * Click "Print Preview" to review the entire announcement before applying. * IRS Employees with Career or Career Conditional Appointments * Must be a U.S. Citizen or National PROFICIENCY REQUIREMENT (OFFICE AUTOMATION): In addition to meeting experience or education requirements, applicants must be able to demonstrate the ability to type 40 words per minute. Applicants may be asked to participate in a typing/performance test, provide a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or self-certifying their proficiency (which may be verified at a later step in the process). Performance test results and certificates of proficiency are acceptable for 3 years. Qualifications You must meet the following requirements by the closing date of this announcement. GS-5 LEVEL: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 in the Federal service. Specialized experience for this position includes: Experience providing clerical and admin support to managers and staff. Experience operating a variety of software systems (e.g., Integrated Data Retrieval System (IDRS), Exam Return Control System (ERCS), Report Generating Software (RGS), Integrated Collection System (ICS), Entity Case Management Information (Entity), Data Model View (DMV), Case Based Reasoning (CBR), etc.) to prepare documents, input data, compile/ generate reports and monitor administrative controls. Experience responding/referring taxpayer complaints and inquiries. Experience with using agency regulations, manuals, and directives pertaining to clerical and administrative policies and practices to perform administrative and case processing support functions. Experience applying grammar, spelling and punctuation to prepare reports and correspondence. OR You may substitute education for specialized experience as follows: a Bachelor's degree or four (4) years of education above high school in any field of study from an accredited college or university. OR You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions. GS-6 LEVEL: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-05 in the Federal service. Specialized experience for this position includes: Experience with the organizational structure of the IRS business unit operations. Experience providing clerical and admin support to multiple managers and groups. Experience operating a variety of software systems (e.g., Integrated Data Retrieval System (IDRS), Exam Return Control System (ERCS), Report Generating Software (RGS), Integrated Collection System (ICS), Entity Case Management Information (Entity), Data Model View (DMV), Case Based Reasoning (CBR), etc.) to prepare documents, input data, compile/ generate reports and monitor administrative controls. Experience responding/referring taxpayer complaints and inquiries. Experience with using agency regulations, manuals, and directives pertaining to clerical and administrative policies and practices to perform administrative and case processing support functions. Experience applying grammar, spelling and punctuation to prepare reports and correspondence. For the GS-6, in addition to the above requirements, you must have been at the GS-5 level for 52 weeks (time-in-grade requirement). * The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part- time work is considered on a prorated basis. * To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume. Education 223 positions located in SBSE Collection will be filled as follows: 1 in 255 East Ave, Rochester, NY (NY7064) 1 in 915 Lafayette Blvd., Bridgeport, CT (CT0059) 1 in 761 Main Avenue, Suite 1000, Norwalk, CT (CT3438) 1 in 15 New Sudbury Street, Boston, MA (MA0131) 3 in One Montvale Ave., Stoneham, MA (MA5632) 1 in 118 Turnpike Road, Southborough, MA (MA5863) 2 in 120 Liberty Street, Brockton, MA (MA5955) 1 in 68 Sewall Street/40 West., Augusta, ME (ME0068) 1 in 200 Federal Plaza, Paterson, NJ (NJ0145) 1 in 200 Sheffield Street, Mountainside, NJ (NJ4360) 1 in 1719 C Route 10, Parsippany, NJ (NJ4531) 1 in 1 Kalisa Way, Paramus, NJ (NJ4571) 2 in 4 Paragon Way, Ste. #2, Freehold, NJ (NJ4611) 1 in 50 West State Street, Trenton, NJ (NJ5105) 1 in 51 Haddonfield Road, Cherry Hill, NJ (NJ5114) 1 in 5218 Atlantic Avenue, Mays Landing, NJ (NJ6998) 1 in 100 Dey Place, Edison, NJ (NJD001) 2 in 955 S. Springfield Ave, Springfield, NJ (NJD003) 3 in 290 Broadway - Foley Square, New York City, NY (NY0350) 1 in 1 Lefrak City Plaza, 59-17 Junction Blvd, Corona, NY (NY5848) 1 in 210 East Post Road, White Plains, NY (NY6385) 1 in 191 Main Street, Poughkeepsie, NY (NY7030) 1 in 300 Commerce Drive, New Windsor, NY (NY7071) 2 in 1180 Vets Mem Hwy, Hauppauge, NY (NY7117) 1 in 242 W Nyack Road, West Nyack, NY (NY7230) 3 in 2 Metrotech Center, 100 Myrtle Avenue, Brooklyn, NY (NY7288) 1 in 1200 Waters Place, Bronx, NY (NY7304) 1 in 130 South Elmwood Avenue, Suite 100, Buffalo, NY (NY7340) 1 in 999 Stewart Ave, Bethpage, NY (NY7501) 1 in 1000 Liberty Avenue, Pittsburgh, PA (PA0233) 2 in 600 Arch Street, Philadelphia, PA (PA0277) 1 in 601 S. Henderson Road, King Of Prussia, PA (PA0507) 1 in 409 Lackawanna Ave., Suite 600, Scranton, PA (PA0596) 1 in Penn Office Bldg, 4314 Old William Penn Hwy, Monroeville, PA (PA0745) 1 in 1720 Hempstead Rd Bldg 144, Lancaster, PA (PA0775) 1 in 200 Lakeside Drive, Suite 220, Horsham, PA (PA0865) 1 in 230 Executive Drive, Suite 100, Cranberry Township, PA (PA0871) 1 in 162 West Chestnut Street, Washington, PA (PA7017) 1 in 949 E 36 Ave, Anchorage, AK (AK3237) 2 in 24000 Avila Road, Laguna Niguel, CA (CA0521) 1 in 1999 Broadway, Denver, CO (CO1811) 1 in 12600 W. Colfax Ave, Lakewood, CO (COD002) 1 in 1099 Alakea St., Honolulu, HI (HI8171) 1 in 2681 Palmer Street, Missoula Southwest, MT (MT5524) 1 in 300 West Congress, Tucson, AZ (AZ0058) 2 in 1818 E Southern Ave, Mesa, AZ (AZ6886) 1 in 7350 W Camino San Xavier, Glendale, AZ (AZ7887) 1 in 501 W Ocean Blvd, Long Beach, CA (CA0273) 2 in 1301 Clay Street, Oakland, CA (CA0281) 1 in 333 W Broadway, San Diego, CA (CA0316) 2 in 222 N. Sepulveda, El Segundo, CA (CA6093) 1 in 55 South Market Street, San Jose, CA (CA6116) 1 in 225 W Broadway, Glendale, CA (CA6218) 2 in 4330 Watt Ave, Sacramento, CA (CA6139) 1 in 1332 Anacapa St, Santa Barbara, CA (CA6498) 1 in 801 Civic Center Drive, W., Santa Ana, CA (CA7395) 1 in 4643 Quail Lakes Drive, Stockton, CA (CA7588) 1 in 928 East Blanco Road, Suite 265, Suite 121, Salinas, CA (CA7720) 1 in 2525 Capitol St, Fresno, CA (CA7898) 1 in 1600 Los Gamos Dr., Suite 231, San Rafael, CA (CA8211) 1 in 5300 W Tulare Ave, Visalia, CA (CA8271) 3 in 290 N. D Street, San Bernardino, CA (CAD001) 3 in 9350 Flair Dr, El Monte, CA (CAD002) 1 in 751 Daily Drive, Camarillo, CA (CAD003) 1 in 2864 South Circle Drive, Colorado Springs, CO (COD001) 1 in 110 City Parkway, Las Vegas, NV (NV7516) 1 in 200 S. Virginia St., Reno, NV (NV7612) 4 in 1220 SW 3rd Ave, Portland, OR (OR0043) 1 in 211 E 7th Ave, Eugene, OR (OR0051) 1 in 324 25th St, Ogden, UT (UT0035) 1 in 178 South Rio Grande St, Salt Lake City, UT (UT1522) 1 in 500 W 12th St, Vancouver, WA (WA0094) 2 in 2915 Second Avenue, Seattle, WA (WA0101) 2 in 1201 Pacific Avenue, Tacoma, WA (WA7438) 1 in 3020 Rucker Ave, Everett, WA (WA7598) 2 in 230 S. Dearborn Street, Chicago, IL (IL0236) 2 in 1550 American Blvd East, Bloomington, MN (MN1675) 1 in 211 West Wisconsin Avenue, Milwaukee, WI (WI1720) 1 in 210 Walnut Street, Des Moines, IA (IA0112) 1 in 3539 Southern Hills Dr, Sioux City, IA (IA1412) 1 in 2001 Butterfield Road, Downers Grove, IL (IL2337) 1 in 5100 River Rd, Schiller Park, IL (IL2558) 1 in 4920 E. State St., Rockford, IL (IL2636) 2 in 575 N Pennsylvania, Indianapolis, IN (IN0133) 1 in One Michiana Square, 100 East Wayne Street, South Bend, IN (IN1641) 1 in 2425 Northpark Drive, North Park Building Two, Columbus, IN (IN1853) 1 in 6717 Shawnee Mission Parkway, Overland Park, KS (KS1603) 1 in 38275 West Twelve Mile Road, Farmington Hills, MI (MI2097) 1 in 1270 Pontiac Rd., Pontiac, MI (MI2181) 1 in 3100 West Road, East Lansing, MI (MI2101) 2 in 3251 N Evergreen Dr Ne, Grand Rapids, MI (MI2210) 1 in 917 N. Saginaw St, Flint, MI (MI3022) 1 in 30 East Seventh Street, Wells Fargo Place, St. Paul, MN (MN1600) 1 in 1010 West St Germain St, Suite 310, St. Cloud, MN (MN2608) 3 in 1222 Spruce, St. Louis, MO (MO0106) 1 in 2937 S. Claremont Ave.,Bldg A, Springfield, MO (MO1993) 3 in 2850 NE Independence Ave, Lee's Summit, MO (MO2008) 1 in 550 Main Street, Cincinnati, OH (OH0189) 1 in 200 W 2nd St, Dayton, OH (OH0195) 2 in 6450 Rockside Woods Blvd S, Suite 300, Independence, OH (OH2320) 1 in 301 Mckinley Avenue Sw, Suite 200, Canton, OH (OH2342) 1 in 10208 Park Plaza, Suite C, Rothschild, WI (WI1622) 1 in 2403 Folsom Street, Westridge Plaza, Eau Claire, WI (WI1711) 1 in 1285 Carmichael Way, Montgomery, AL (AL2203) 3 in 7850 S. W. 6th Court, Plantation, FL (FL2347) 2 in 3848 West Columbus Drive, Tampa, FL (FL2402) 1 in 9 Park Of Commerce Blvd., Savannah, GA (GA2480) 2 in 31 Hopkins Plaza, Baltimore, MD (MD0055) 1 in 6010 Executive Blvd, Rockville, MD (MD1248) 1 in 10715 David Taylor Drive, Charlotte, NC (NC2598) 1 in City View Plaza, 48 Carr 165, Suite 2000, Guaynabo, PR (PR4001) 3 in 801 Broadway, Nashville, TN (TN0052) 3 in 4050 Alpha Rd, Farmers Branch, TX (TX0302) 1 in 12941 I 45, Houston, TX (TX2298) 1 in 12309 N Mopac Expwy, Austin, TX (TX2835) Locations cont in Other Info. Department Of The Treasury Reno NV

Shared Services Specialist

G4S