Service Specialist - RST

Epiq Systems, Inc. Raleigh , NC 27611

Posted 2 weeks ago

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

The Resource Select Team will provide backup coverage to BPS sites. They will be cross training in multiple service areas at multiple site locations and will fill roles in reception, hospitality, records, or other positions as applicable. This position is a promotion opportunity for those wishing to move into management.

Responsibilities

  • Travel to and become cross-trained within local EPIQ site locations

  • Show measured completion of Epiq Learning classes

  • Be flexible to daily changing roles, responsibilities, and work locations

  • Monitor and listen to clients to understand inquiries and requests in order to provide accurate information about the facilities and services and prompt assistance

  • Exhibit ability to take verbal instructions while taking notes to properly produce staff copy projects.

  • Have direct involvement in direct client communications

  • Comply with EPIQ policy that any information seen during the copy process is strictly confidential and is never to leave the copy center and never to be talked about to anyone

  • May be required to work additional hours beyond regular schedule to meet client needs and/or commitments, which may include weekends, evenings and/or holidays

Specific duties as assigned:

  • Mail/Distribution Services

  • Sort, distribute and meter US mail with knowledge of current postal rates

  • Ensure all projects have been properly produced and Quality Checked (QC'd) to EPIQ's standard

  • Ensure clients request and the delivery of faxes/parcels in a timely matter in accordance to EPIQ's standards

  • Copy Services

  • Immediate attention given to clients entering Copy/Mail Center in accordance with EPIQ's standard of operation

  • Accurately produce copy, print and scan projects in accordance to verbal and written instructions

  • Exhibit ability to take verbal instructions while taking notes to properly produce staff copy projects

  • Hospitality Services

  • Provide excellent client service as the coordinator of the clients' conference rooms, common areas and kitchens

  • Ensure clients requests for the set-up and use of meeting rooms are handed accurately and proactively

  • Place orders for food and beverages for use during meetings as assigned

  • Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use

  • Organize and distribute client kitchen supplies

  • Maintain inventory control and order supplies as needed

  • Perform cleaning, dusting and other incidental tasks as assigned

  • Records Management

  • Retrieve, compile, and distribute requested records and information

  • Responsible for document control and records management throughout the information lifecycle for physical and electronic records

  • Re-file records, files and record storage containers

  • Maintain accurate records circulation database

  • Receive and process records in accordance with established procedures

  • Comply with all business protocol, regulatory and best records management practices and requirements

  • Floor Coordination

  • Provide excellent client service as the first line of contact with the client

  • Responsible for the organization and upkeep of various satellite copy rooms throughout an assigned work area. This includes the stocking of general supplies, delivery of paper, and basic daily maintenance of the copier(s) in that area

  • Responsible for the pick-up and delivery of all mail/parcels as well as all copy, print and scan projects that area assigned to the Copy Center

  • Facilities

  • Provide excellent client service as the liaison between the Firm/Organization and their building management

  • Assist with office moves, maintenance of carpet log, hanging of pictures, light bulb outages, furniture rehabilitation, etc.

  • Coordinate office furniture and equipment moves with other operating departments of the firm, such as IT, Telecom, Maintenance, and Janitor

  • Responsible for communicating facility issues with client and assisting where needed

  • Reception

  • Work closely with the client's staff to ensure seamless day-to-day operations as the first line of contact with the client's visitors

  • Answer incoming telephone calls and direct call traffic to the proper person

  • Take accurate and complete messages for those employees who may be unavailable

  • Greet and announce visitors in a friendly and business-like manner

  • Maintain neatness and organization of reception desk and front closet areas

  • with various administrative duties as outlined by the Site Manager

Requirements

  • Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting

  • Ability to learn skills quickly

  • Flexibility in dealing with simultaneous projects

  • Attention to detail

  • Ability to function with a high level of patience, tact and diplomacy in handling any "complaint situations"

  • Ability to lift or move 40 lbs. or greater

  • Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 100 lbs.

  • Ability to walk, bend, kneel, stand, and/or sit for an extended period of time

  • Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.)

  • Working knowledge of Microsoft products pertaining to the specific position including but not limited to Outlook, Word, and Excel etc.

  • Reading, writing, and arithmetic skills required

  • Visual acuity

  • Excellent organizational and communication skills

  • Strong initiative required; ability to work independently with minimal direct supervision

Qualifications

  • High School Diploma or equivalent

  • Minimum of 1 year experience in a copy/mail service center environment or other service industry

  • Previous experience in a client service oriented field

  • Knowledge of copy machines and utilization of typical office services equipment and technology

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Epiq and its affiliated companies are Equal Opportunity Employers (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, marital or veteran status or any other category protected under applicable federal, state or local law. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.


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Service Specialist - RST

Epiq Systems, Inc.