Service Advisor/Writer

Job Title: Service Advisor

Department: Service

Supervisor: Service Manager

Summary Description

Intake of customer vehicles, diagnose problems and service needs; sell service and/or parts and communicate job status to customer.

Duties and Responsibilities

• Ensure that repair orders are complete, legible and clearly described on the repair order.

• Estimate costs and completion times at point of sale. Clearly communicate them to customer.

• Review work-in-progress to ensure quality and timeliness.

• Assist technician to determine correct part numbers on repair orders and assist the parts department with picking and posting of parts used.

• Make estimates for internal and wreck repairs with the assistance of the Service Manager.

• Forward all customer paid, warranty, and internal repair orders.

• Greet customer immediately, in a courteous and friendly manner.

• Handle telephone transactions quickly, and courteously.

• Notify customers ASAP of any changes, delays, or additional work needed.

• Upsell additional services that would benefit the customer and their overall riding experience.

• Handle customer complaints reasonably, showing empathy and a positive attitude.

• Give special attention to repeat repairs to ensure the situation is corrected.

• Ensure customer' vehicle is cleaner than when it was dropped off.

• Perform other related duties as assigned or requested.

Supervisory Responsibilities

• None

Qualifications & Job Requirements

• Outgoing, friendly personality and superior communication and customer service skills.

• Knowledge and experience with servicing of Harley-Davidson motorcycles, and other products sold by the dealership, or the demonstrated ability to quickly learn them.

• Experience with Point-of-Sale and parts & service management computer software or the ability to quickly learn.

• Must be computer literate and proficient with Microsoft Office Suite, along with general email/internet.

• Experience using various Google Drive applications to include but not limited to Google Sheets and Google Docs a plus.

• Maintain a positive attitude and relationship with all other employees.

• Capable of pushing and loading motorcycles.

• High school diploma or equivalent.

• Valid driver's license and motorcycle endorsement.

• Passion for the motorcycling lifestyle and riding community.

• Attention to detail.

• High energy level needed.

• Ability to work a flexible schedule including weekends, Holidays, and evenings.

• Proficient in meeting deadlines on a timely manner.

Physical Demands

• Requires the use of both hands.

• Frequently required to bend, stop, crouch, reach, handle tools and lift 50lbs of material.

• Requires the ability to balance and push an 800+lb motorcycle.

Working Conditions

• The noise level in the work environment is usually loud.

• Potential exposure to battery acid, gasoline, chemical cleaning materials or other toxic materials commonly found in a motor vehicle service department.

• Occasionally exposed to exhaust fumes or other airborne particles.

• Frequently works near moving mechanical parts.