Service Admin Assistant

Amada America Inc. is currently hiring a temporary-to-permanent Service Admin Assistant for our office in La Mirada. The Service Admin Assistant will be assisting our Field Service Technicians by collecting payroll data, process mileage data, gathering service calls information.

ESSENTIAL FUNCTIONS:

• Process payroll data for all service engineers and CSEs through the KM System, and deliver to HR for payroll, bi-weekly.

• Process data for mileage reimbursement payroll.

• Maintain the Trained Engineer Record.

• Preparing materials and reservations for Intro Classes.

• Train service engineers and CSEs on housekeeping and submitting paperwork promptly.

• Administer the Service Fleet Program; check WEX and eFleets invoicing, maintain spread sheet analyzing program, handle registration, insurance, accidents, repairs, transfers, renewals, vehicle turn-ins, year-end tax true-ups, etc.

• Ensure Installation Reports and Service Reports are submitted and posted in a timely manner, working with Service Managers.

• Keep track of service engineer and CSE paperwork and prod service personnel and their managers to stay up to date with paperwork as pay period closes.

• Other duties related to the department and assigned by department management.

KNOWLEDGE:

• Able to collect, arrange, and analyze data.

• Able to prioritize job duties.

• Problem solving.

SKILLS:

• Word processing

• Spread sheets

• PowerPoint presentations

• Familiar with internet functions-posting files, linking websites/files, downloading data, etc.

• Excellent written and oral communication skills

PAY RANGE: $19.00-$21.50

TRAVEL:

• Minimal

WORKING CONDITIONS:

LIFTING: Average Weight: 25 lb. Frequency: Daily