Senior Support Specialist, Grade F

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title Senior Support Specialist, Grade F Position Number 898913 School/Division School of Business Department Full-Time or Part-Time Full-Time Description

Reporting to the Senior Associate Dean, this position performs a full range of secretarial duties at the senior level supporting senior leadership in the Dean's office.

Responsibilities include but are not limited to:

• Serves as a liaison between the Dean's office with faculty, department chairs, the Provost's office, and other University-wide offices.

• Assists with AACSB-related reports and surveys including salary surveys and business school questionnaires.

• Assists with preparing and processing faculty appointments, reappointments, promotion, and tenure materials.

• Assists with compiling and generating CTR-analysis for faculty personnel actions.

• Plans for external and internal communications for appropriate constituencies.

• Prepares and reconciles check requisitions for travel expenses for Zarb administrators (except Dean) and all Zarb Faculty.

• Processes purchase requests, check requisitions, one-time payments, and contracts.

• Monitors and logs the status of pending items.

• Assists with and coordinates activities for the Zarb Study Abroad program, various Exchange Programs, and the Dean's Business Scholars Program.

• Assists in preparation and dissemination of reports and maintaining accurate files.

• Assists with interviewing, hiring, and scheduling of student assistants.

• Assists with system inquiries and preparation of various data.

• Works with Degree Audit Reports, Ellucian Banner and Hofstra Web Systems.

• Assists in special projects, as needed.

• Performs other assigned duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours: Monday through Friday 9am to 5pm.

Subject to bumping.

Qualifications

• Must be detail-oriented, self-motivated, and well organized.

• Ability to handle sensitive information with discretion.

• Excellent communication, writing, and editing skills.

• Strong computer skills including proficiency in Microsoft Word, Excel, Outlook, Access, Adobe Acrobat and Ellucian Banner.

Preferred Qualifications Special Instructions Deadline Open Until Filled Date Posted 04/12/2024 EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range $49,111

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

• Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.