Senior Subcontracts Administrator (4374)

IAP Worldwide Services Mclean , VA 22107

Posted 5 months ago

A leading international government contractor for more than 60 years, IAP provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. A world-class leader in providing seasoned program management, IAP leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges. IAP's corporate headquarters is located in Cape Canaveral, FL, and operates in over 100 locations in 20 countries worldwide. IAP also maintains offices in Panama City, FL, Virginia, the United Kingdom, and the Middle East.


Responsible for the procurement of services that support assigned programs or projects. The Senior Subcontract Administrator is responsible for the entire lifecycle of the subcontract, including defining the requirements, researching opportunities, negotiating with sources, writing subcontracts, awarding subcontracts, and closeout when the subcontract terms are complete

Essential Job Functions:

  • Responsible for overall subcontract administration for all commercial and government contracts.

  • Responsible for all aspects of the subcontract administration process including generation of Request for Proposals (RFP), proposal evaluations, source selections, negotiations, file documentation, change management, invoice approvals, dispute resolution, and subcontract close-out.

  • Evaluate the Statement of Work (SOW) to mitigate risk at all phases of subcontract formation, performance, and close-out.

  • Prepare CPSR compliant subcontract documentation in accordance with Public Law, FAR, DFARS, to include in-depth cost/price analysis.

  • Monitors subcontract performance and initiate corrective action if performance falters.

  • Execute contract modifications in response to changing requirements

  • Perform close-out activities

  • Provides timely and accurate subcontract status to company management.

  • Ensures that all transactions are in accordance with the Company Business Process and Government Regulations.

  • Coordinate the full range of activities of the business support as it pertains to Bids & Proposals, and the utilization of Small Businesses.

  • Performs desk and on-site audits of Project subcontracts/procurement files.

  • Performs file remediation to ensure compliance to Public Law, FAR, and DFARS.

  • Other duties as required

Level of Supervision:

Does not supervise

Education & Experience:

Bachelors Degree in Procurement, Business, Accounting, Finance Materials Management or related

Field, or equivalent experience

Six (6) to ten (10) years of progressive government and/or private sector purchasing and subcontract administration experience.

License & Certifications:

Current ISM/NAPM or NCMA membership. ISM/NAPM or NCMA Certification desired.

Knowledge & Skills:

  • Works with less structured, more complex issues.

  • Serves as a resource to others. Maintain effective relationships with internal/external business partners and/or suppliers. Communication and presentation skills.

  • Exceptional software skills and knowledge of MS Office (Access, Word, Excel, Outlook, and PowerPoint).

  • Good organization, project management and tracking skills.

  • Strong judgment and discretion in dealing with highly confidential information.

  • Frequent use and general knowledge of industry practices, techniques, and standards.

  • Ability to interpret and apply contract compliance regulations such as FAR and CAS.

  • Must have moderate to advance expertise in procurement systems, such as Maximo and Costpoint

Physical Demands/Working Environment:

See Workfit or Physical Demands Job Analysis

Travel: 30%

Security Clearance: Current active Secret Clearance

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Senior Subcontracts Administrator (4374)

IAP Worldwide Services