Senior Student Program Coordinator, Department Of Computer Science

Job Posting Title:

Senior Student Program Coordinator, Department of Computer Science

Hiring Department:

Department of Computer Science

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Jul 01, 2024

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

Job Details:

General Notes

This position will support the university's Department of Computer Science (UTCS), which boasts a top-ten ranking from US News and more than 4,500 students across all programs. This intersection of quality and size places UT among the most significant intellectual hubs for computer science research and education anywhere in the world. UTCS has a close relationship with Austin's thriving tech culture and works at the forefront of fields such as artificial intelligence, robotics, quantum computing, and cybersecurity.

Purpose

The Student Program Coordinator is responsible for coordinating all aspects of student organizations within the department, managing the undergraduate scholarship program, serving as undergraduate travel coordinator and assisting with special projects and department events. The Student Program Coordinator will work on a larger team of academic staff committed to establishing a supportive and welcoming environment for all UT Computer Science students.

Responsibilities

• Oversee Student Organizations: Provide leadership to the department's student organizations to include financial oversight, programming and logistics of events, and marketing and communications. Oversee financial management of all student organization programming. Ensure proper processing of all financial and policy documentation related to student organization and undergraduate programs (enforcing budgets, processing reimbursements, official event approvals, invoicing and tracking of corporate gifts). Develop student organization funding initiatives. Develop training materials and lead training sessions for student leaders. Manage student workers.

• Manage Undergraduate Student Programming: Serve as undergraduate travel coordinator, including advising travelers on travel policies and reimbursement requirements as needed, and selecting participants to represent department at conferences. Represent department at STEM conferences. Participate in planning and coordination of new student summer orientation and related programs for incoming first year and transfer students. Assist with planning and preparation for special departmental events including summer programs.

• Manage Undergraduate Scholarship Program: Responsible for administering, tracking, and selecting recipients for undergraduate scholarships. In coordination with the Office of External Affairs, manage the stewardship of department endowments including donor thank you letters project.

• Assist with Curriculum Implementation and Evaluation: Serve as secondary contact for departmental course scheduling and room reservation system. Assist as needed with course instructor surveys, procuring syllabi, verifying course grades, final exams scheduling, and the collection of data for reporting to the Texas Higher Education Coordinating Board. Manage timesheets for all undergraduate proctors.

Required Qualifications

Bachelors' Degree and five (5) years of experience coordinating education programs. Excellent interpersonal, communication skills, and demonstrated ability to interact effectively with a variety of audiences. Ability to work independently and participate as a team member. Detail-oriented with outstanding organizational and time-management skills. Advocate of STEM academic and career paths.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in program coordination at UT Austin. Experience coordinating broadening participation programs. Working knowledge of UT Austin policies and procedures.

Salary Range

$58,000+ depending on qualifications

Working Conditions

Standard office conditions

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.