Senior Staff Assistant

Senior Staff Assistant

Department: Office of the President

Location: Wellesley Hills

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region's economic development.

Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary:

Join our vibrant and inclusive educational community at MassBay Community College, where we are dedicated to fostering educational excellence, diversity, and academic success. As a Senior Staff Assistant, you will play a crucial role in supporting the daily operations of the Office of the President and Chief Diversity Officer. We are seeking an individual with strong administrative and organizational skills who is enthusiastic about working with a diverse population and is committed to our mission of preparing students for local and global citizenship.

Key Responsibilities and Duties:

• Assist in managing high-level executive calendars, scheduling meetings, and coordinating appointments;

• Monitor budgets, complete requisitions, and process expense reports for various executives;

• Collaborate with the Chief Diversity Officer on cross-campus initiatives, including speaker series, exhibitions, and diversity training logistics;

• Assist with supply orders, events, and catering for the Students of Color program and Equity and Compliance Office;

• Create list for Board of Trustees, faculty, and staff regalia and surveys for annual Presidential Evaluation;

• Provide logistical support for committees, events, meetings, and projects;

• Coordinate conference registrations and travel arrangements for senior staff members;

• Work with Marketing to design invitations and announcements for college events;

• Maintain data and records, create polls, and generate reports and research as needed;

• Support the Capital Campaign through bulk mailings, letters, and meeting coordination;

• Welcome visitors in a courteous and professional manner;

• Organize and maintain the Executive Offices;

• Handle general office tasks such as copying, filing, printing, and scanning documents;

• Manage mail and deliveries across campus;

• Back-up when Executive Director is out of the office;

• Perform other duties as assigned to support the mission of the College.

Commitment to Equity:

• Support MassBay's commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College's strategic initiatives dedicated to closing the equity gap related to student outcomes;

• Support MassBay's commitment to being anti-racist; embracing a community free of bias and inequality;

• Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.

Required Qualifications:

• Bachelor's degree;

• Four (4) years of working experience related to the Essential Performance Requirements;

• Demonstrated experience supporting an executive.

Preferred Qualifications:

• Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;

• Experience working in a diverse environment;

• Demonstrated commitment to working with underserved students;

• Strong administrative and organizational skills and attention to detail;

• Ability to multitask and thrive in a fast-paced environment;

• Excellent communication and interpersonal skills;

• Proficiency in Microsoft Office applications and familiarity with financial and student information systems;

• Demonstrated experience in providing excellent customer service;

• Ability to maintain confidentiality, reliability, and responsibility;

• Higher Education experience preferred.

Additional Information:

Salary Range: $60,000.00 - 66,000.00 Annual Salary

As a Massachusetts State Employee, you are offered an outstanding suite of benefits adding value to your salary.

• Array of choices for health insurance plans to meet individual/ family needs

• Affordable Dental Insurance and vision discount program

• 12 paid State/ Federal holidays

• Generous sick, vacation, and personal time

• Telework option depending on the role/department

• Flexible Spending Plans to reduce your taxable income

• Low-cost basic and optional life insurance

• Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement

• Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).

• Tuition Benefits for employees and dependents at state colleges and universities

• Free Employee Assistance Program (EAP)

• Eligibility towards Public Service Loan Forgiveness (PSLF)

• Free gym and parking on campus

Need more info: https://www.massbay.edu/employment/benefits

Position Type: Non Unit Professional

Application Deadline: May 25, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application.

Staff

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, lmacdonald@massbay.edu, (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.