Senior Site Coordinator (Facilities Administrative Coordinator / Site Operations Coordinator / Receptionist)

Changing lives. Building Careers.

Joining us is a chance for you to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, more than 4,000 of us are challenging what's possible and making headway to help improve outcomes.

POSITION SUMMARY

Provides administrative support to the Operations department and Columbia facility. Coordinates calendars, scheduling, and meetings. Manages reception, and employee communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Coordinate with building Facilities team to ensure safety and security for employees and visitors.

• Coordinate site meetings and events such as ordering food and setting up location and activities for events and for meetings as requested.

• Own and provide overall management of selected site-based events; examples include corporate on-site meetings, family-day events, on-site training events, and other employee engagement events.

• Provide support to the Site teams; examples include coordination of travel arrangements and completion of expense reports.

• Provide general administrative support to the site teams.

• Manage the office supply cabinet to ensure adequate office supply levels for onsite employees including taking inventory, order as needed, and restocking.

• Submit and manage purchase orders and purchase card accounts.

• Provide copy, fax, and editing to documents when needed.

• Prepare and send for shipment of outgoing packages.

• Compose and execute correspondence, reports, and proposals.

• Ensure all bulletins, posters, notices are up to date and available to employees throughout the Boston site.

• Maintain discretion and confidentiality on sensitive topics as required.

• Participate in and take the lead when needed on the Boston Onboarding process.

• Support audits and other regulatory/customer inspections.

• Create and lead site engagement activities, e.g., guess jars, ice cream days, U-Line giveaways etc.

• Support General Manager in organizing town halls and other employee communications.

• Support and facilitate the broadcast of Corporate Town Hall and other communications.

• Help keep the facility neat and in order, including, but not limited, to conference rooms and common working areas.

• Perform other tasks and assignments as required.

DESIRED MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required for this position.

• High school diploma or GED with minimum 4 years' administrative experience, or college degree with minimum of 2 years of administrative experience, executive level preferred.

• Must be proficient in Microsoft Office Suite of applications and have very good written and verbal communication skills.

• Must be able to multi-task and be a self-starter.

• Must be able to support multiple stakeholders.

• Superior organization and interpersonal skills.

• Ability to work in a fast-paced environment.

Integra LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.

This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:

EEO Is the Law | EOE including Disability/Protected Veterans

Integra LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA. If you have difficulty using our online system due to a disability and need an accommodation, please email us at careers@integralife.com or call us at 855-936-2666.

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