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Senior Secretary

Expired Job

University Of Central Florida Orlando , FL 32801

Posted 2 months ago

This position will support all office functions and oversees the receptionist area of the Department of Statistics.

  • Oversee office operations, assuring the Statistics office is running efficiently. Greet and direct all visitors.

  • Screen and answer all incoming telephone calls and provide general Information

  • Receive, sort and distribute mail and packages

  • Pickup and deliver correspondence to dean's office and other areas on campus

  • Maintain the department email account by answering/forwarding inquiries to the appropriate areas/faculty

  • Receive incoming supplies and maintain office supply cabinets. Replenish/order supplies for department printers and copier.

  • Assist faculty, staff and students when using copier.

  • Initiate, coordinate and follow up on all department IT requests, telecom and work orders. To include, email and equipment setup

  • Manage Seminar Room calendar and ensure room is presentable

  • Initiate all print shop requests, to include exam copying, collating and numbering (as needed)

  • Proctor students as needed

  • Manage and post office hours for faculty

  • Send out email announcements to faculty and students regarding department events, job postings and miscellaneous information

  • Assist with colloquiums, symposiums, meetings and all department events by greeting, distributing program packets, creating table tents/name badges and mailing out parking passes and maps

  • Assist with projects using Excel, MS Word, Powerpoint and other programs

  • Assist administrative assistant, program assistant, and faculty as needed

Minimum Qualifications

A high school diploma and three years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Attainment of a score of at least 35 cwpm on an approved typing test. If minimum requirements of the position do not require post high school education, an applicant is not required to provide the information on the application.

Additional Minimum Requirements Preferences

The following is preferred:

  • Strong organizational and communication skills.

  • Customer service or reception experience.

Veterans' Preference

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Special Conditions

This is a reposted position. Previous applicants are still being considered and do not need to reapply.

This position does not require college credits. If the selected applicant claims college credit on the application for this position, an official transcript from the accredited institution must be provided within 30 days of the hire date. This applies whether the applicant is a new hire or promoted from among current UCF employees.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Equal Employment Opportunity Employer

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

FTE 1.0-Full-Time Requisition Number 009577 Job Open Date 06/22/2018 Job Close Date 09/27/2018 Open Until Filled No Division Academic Affairs College/Area College of Sciences (COS) Department COS-Statistics Annual Salary $24,531.46 Type of Appointment for Staff Regular If temporary, time limited, emergency, or multi -year contract, please specify timeframe Job Category Staff Additional Application Materials Required Work Schedule

Monday Friday 8:00am 5:00pm.


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Senior Secretary

Expired Job

University Of Central Florida