Senior Secretary

Senior Secretary

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Posting Details

Posting Details

Logo Institution South Dakota State University Working Title Senior Secretary Posting Number CSA02071P Department SDSU-Agronomy, Horticulture & Plant Science Physical Location of Position (City) Brookings Posting Text

The Department of Agronomy, Horticulture and Plant Science is seeking a well-organized and people-centered Senior Secretary to provide administrative support to our department. The department has over 40 faculty whose expertise spans the fields of Agronomy, Entomology, Genetics, Horticulture, Plant Breeding, Plant Pathology, Precision Agriculture, Seed Science, Soil Science, and Weed Science. With a robust research program, the department consistently ranks at the top of departments at SDSU.

Job Responsibilities: This position will provide critical administrative support to the department and will play a vital role in improving the efficiency and accuracy of department operations. The individual will assist with the strategic administration of a variety of collegiate programs, services, and initiatives related to research and outreach to stakeholders.

Knowledge, Skills & Abilities:

Knowledge of:

• Event planning and management.

• Database management.

• Computer software applications and systems (Word, Excel, Outlook, Adobe, PowerPoint, Zoom, DocuSign).

• Customer service practices.

• Data analysis, summarization and writing reports.

• Academic outreach and recruitment marketing.

Skills & Ability to:

• Multi-task.

• Independently make sound decisions, resolve problems or conflicts.

• Prioritize tasks to meet competing deadlines.

• Interpret, explain, and apply rules, regulations, policies, and practices.

• Communicate clearly and concisely, both verbally and in writing.

• Coordinate and work with people inside and outside of the department.

• Demonstrate excellent interpersonal skills and ability to establish effective relationships with faculty, staff, students, and the public.

• Interpret and comprehend program guidelines and procedures.

• Gather, interpret, report, and use information concerning assigned activities.

• Assess process effectiveness and develop changes or alternatives.

• Train and provide guidance to staff and service users.

• Conduct research, and compile and analyze data.

• Establish and maintain effective working relationships with staff and the public.

Comments: SDSU is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University's Drug and Alcohol Testing Policy 4:14. Employment is contingent upon a successful background check.

Benefits: SDSU offers an excellent comprehensive benefits package including medical, dental, and vision coverage for the employee, spouse, and dependents; life insurance; long-term disability insurance; paid holidays; educational assistance; retirement plans; and a generous vacation accrual and sick day allowance.

Application Procedures: SDSU accepts applications through an on-line employment site, to apply visit http://YourFuture.sdbor.edu. [EE9242; 20215]

Posting Date 06/26/2024 Closing Date 07/17/2024 Open Until Filled No First Consideration Date Advertised Salary $18.56 - $20.88/hour, depending upon qualifications, plus benefits Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

8 a.m. to 5 p.m.

Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate Department Description and Cultural Expectations

South Dakota State University is the state's largest, most comprehensive university with more than 200 academic programs, an enrollment of approximately 12,000 students, and over $60 million annual research expenditures.

South Dakota State University offers a rich academic experience in an environment of inclusion and access through inspired, student-centered education, creative activities and research, innovation and engagement that improve the quality of life in South Dakota, the region, the nation and the world. Its employees embrace the university's core values of being people-centered, expanding knowledge through creativity, embracing organizational and personal integrity, commitment to diversity of thought, and excellence through continuous improvement.

As the state's 1862 Morrill Act land-grant institution, the work of the university is carried out on its main resident campus in Brookings, at sites in Sioux Falls, Pierre, Rapid City, Aberdeen and through Extension offices and Agricultural Experiment Station research sites across South Dakota.

SDSU was recognized as one of 54 institutions in the United States as an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities in 2014. The university's total research expenditures are greater than $60 million. SDSU is the state's first High Research Activity institution as classified by the Carnegie Foundation for the Advancement of Teaching.

Jackrabbits Athletics competes as a NCAA Division I member, with membership in the Missouri Valley Football Conference, the Summit League and the Big XII for wrestling.

Brookings is home to approximately 24,000 residents and is located 60 miles north of Sioux Falls and 200 miles west of Minneapolis. Livability.com rates Brookings as an ideal community for families, students, young professionals and retirees. It considers Brookings among the safest and most vibrant cities in South Dakota.

The Brookings Public School District educates approximately 3,300 K-12 students and ranks among the state's highest academic achieving school districts. The district includes three elementary schools, an intermediate school for fourth and fifth grade, one middle school and a high school.

The city also boasts an abundance of attractions and activities, including the Children's Museum of South Dakota, Dakota Nature Park, South Dakota Art Museum, McCrory Gardens, South Dakota Agricultural Heritage Museum, Outdoor Adventure Center and the Brookings Summer Arts Festival.

Equal Employment Opportunity Statement

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an affirmative action, equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits discrimination on, the basis of, sex, race, color, creed, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, marital status, pregnancy, religion, age, disability, genetic information, veteran's status, or any other status that may become protected in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing HR@sdstate.edu. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: (605) 688-4128.

Contact Information

For additional information regarding this position or questions about the online application process, please contact SDSU Human Resources at 605-688-4128.

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-average, Reading, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

N/A

Physical Requirements

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Sitting for sustained periods of time, Standing for sustained periods of time, Use Both Hands, Walking, Wrist Movement (twisting or rotating) Describe any of the conditions selected

Requirements of someone who plays a significant role in the efficient operation of a large department.

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

N/A

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Where did you hear about this position?

• SDBOR Employment Site

• South Dakota Department of Labor

• Employee Referral

• Department Announcement / Inside State

• Handshake

• Job Board (Indeed, Monster, ZipRecruiter)

• Please specify

• Industry Conference

• Search Engine

• Please specify

• Employment Agency

• Please specify

• Newspaper

• Please specify

• HigherEdJobs.com

• Chronicle of Higher Education

• Social Media (Facebook, Instagram, LinkedIn)

• Please specify

• Radio

• Please specify

• APLU
• List Servs

• Please specify

• Alumni

• Other

• Please specify

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

Optional Documents

• Reference List